LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.
Job Title: Admin Coordinator III Location: Santa Monica, CA - 90404 Duration: 12 Months Contract Pay rate: $20/hr to $30/hr on W2
Position Summary
The Administrative Coordinator provides high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. This role is responsible for managing executive calendars, coordinating meetings and events, supporting organizational communications, facilitating onboarding and offboarding activities, and driving administrative processes that enable efficient team operations. The position serves as a key point of coordination across multiple functions and stakeholders, ensuring effective execution of business priorities.
Key Responsibilities
Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.
Support department communications, presentations, organizational announcements, and team events.
Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
Maintain organizational charts, distribution lists, team repositories, and administrative records.
Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
Support continuous improvement of administrative processes, tools, and operational workflows.
Qualifications
Bachelor's degree or equivalent experience preferred.
Experience supporting senior executives, directors, or leadership teams in a corporate environment.
Strong organizational, communication, and project coordination skills.
Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
Ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.
If you have any questions, feel free to call me on (415) 322-5419 or send an email on
akarsh.yathiraj@leadstackinc.com
Thanks and Regards Akarsh Yathiraj
Senior Recruiter
C.
(415) 322-5419
D.
(415) 322-5419
A.
611 Gateway Blvd, Ste 120
South San Francisco, CA 94080