Admin & Fiscal Support Specialist (Account Receivables Support Specialist, 0097323T)
Location
UH System Offices, Honolulu, HI
Job Type
Full-Time Temporary
Job Number
2026-01848
Department
Office of the Vice President for Research and Innovation System
Division
Office of Research Services - Extramural Funds Accounting
Opening Date
08/25/2026
Closing Date
9/9/2026 11:59 PM Hawaii
Position Number:
0097323T
Description
Title: Admin & Fiscal Support Specialist (Account Receivables Support Specialist)
Position Number: 0097323T
Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI), Office of Research Services (ORS), Extramural Funds Accounting
Location: UH System Sinclair Building
Date Posted: August 25, 2026
Closing Date: September 09, 2026 @ 11:59pm
Band: A
Salary: salary schedules and placement information
Additional Salary Information: Commensurate with education and experience.
Full-Time/Part-Time: Full-Time
Temporary/Permanent: Temporary
Other Conditions: This is not a remote position.
Duties and Responsibilities:
(NOTE: denotes Essential Functions)
- Performs, coordinates, and ensures the proper crediting of deposits to appropriate accounts and makes necessary adjustments as required.
- Performs accounts receivable collection duties and prepares management reports as directed; monitors timely payment of invoices/vouchers, resolves delinquent payments and unidentified payments.
- Prepares and maintains internal fiscal reports for monitoring and analysis of accounts receivable; produces monthly cash status reports by funding agencies and sub-fund groups; isolates and investigates large cash deficits and determines billing status.
- Assists with special projects which may include accounts receivable management reports, rotational duties, responding to auditors, fiscal year-end processes, documentation of department procedures, and other.
- Follows up on accounts receivable for sponsor-specific awards to ensure collection of payment. Ensures that deans/directors, PIs, FAS, and the ORS Financial Services Assistant Manager and Accounting Manager are notified of potential issues in a timely and concise manner.
- Generates and monitors various internal reports, and coordinates appropriate notifications to and actions from responsible parties to facilitate close-out of awards. Includes, but not limited to, awards overdue for close-out, transaction errors due to incorrect usage of cost share sub-account codes, pending transactions on closed accounts, and uncashed payment checks.
- Assists to review fixed price residual balance transfer requests.
- Exercises professional and independent judgment in researching, analyzing, evaluating, and resolving complex extramural financial services issues.
- Briefs ORS Financial Services Assistant Manager and Accounting Manager on significant issues in a concise and timely manner. Presents alternatives considered and recommends appropriate course of action.
- Establishes and maintains effective working relationships with ORS and OVPRI personnel, sponsors, Principal Investigators, Fiscal Administrators, and others to effectively and efficiently administer research accounting.
- Trains/cross-trains back-up and other staff. Assists in developing training materials and programs for new staff. Serves as back up to assigned colleague(s).
- Utilizes various computer systems to obtain and analyze information to prepare various financial and informational reports as required by the Federal and other funding agencies.
- Keeps abreast of current policies, procedures, regulations, directives and statutory requirements of various federal sponsoring agencies to insure compliance with federally imposed cash management requirements.
- Demonstrates initiative by studying and recommending actionable improvements to existing policies and practices in a positive and professional manner.
- Other duties as assigned
Minimum Qualifications
Education and Professional Work Experience:
- Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for financial accounting ; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Knowledge, Skills and Abilities:
- Functional knowledge of principles, practices and techniques in the area of financial accounting as demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with extramural funding.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of extramural funding.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
- Demonstrated ability to operate a personal computer, apply word processing software, and Microsoft Office and Google Workspace applications, including but not limited to word processing and spreadsheet programs.
Supplemental Minimum Qualifications
- Proficiency in use of personal computers, including office productivity software such as Knowledge of cash management principles.
- Ability to analyze financial transaction recording systems, to discern internal control and related problems.
- Ability to work on multiple projects and utilize various computer systems to complete tasks in an efficient manner.
- Ability to learn and work with various financial and/or information systems.
- Strong communication skills with demonstrated ability to effectively and productively work with internal and external stakeholders.
Desirable Qualifications
- Knowledge of UH or governmental accounting policies, procedures and practices.
- Working knowledge of Jaspersoft Reporting and Kuali Financial System relevant to accounting functions.
- Strong ability to utilize Excel to transform raw data to identify and analyze information.
To Apply:
Select the "Apply" button in the top right corner of the screen; first-time NeoGov users will need to create an account. Please ensure your application includes the following materials:
- Cover Letter: A letter detailing your interest and how you meet both the minimum and desirable qualifications. All minimum qualifications must be met by the closing date to be considered.
- Resume/CV:A current professional resume or curriculum vitae.
- Professional References: The names, telephone numbers, and email addresses of three (3) professional references.
- Unofficial Transcripts: Copies of unofficial transcripts are required for the application, though official versions must be provided upon hire. Please note that copies of diplomas and academic summaries are not acceptable substitutes.
- Foreign Credential Evaluation: For degrees earned outside the U.S., you must provide a course-by-course analysis and equivalency statement from a NACES-member agency at your own expense.
Important Note: To protect your privacy, do not include any photos, Social Security Numbers, or dates of birth in your packet. Only the most recent application will be reviewed, and all submitted materials become the property of the University of Hawai'i. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.
Inquiries:
Daniel Han; danhan@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Employer University of Hawaii
Website http://workatuh.hawaii.edu