Admin Manager II

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Techs faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nations top 20 universities for research and development spending and No. 1 among institutions without a medical school.¿

Georgia Techs Mission and Values

Georgia Techs mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:¿

1.¿¿¿¿¿¿¿¿¿¿¿ Students are our top priority.¿

2.¿¿¿¿¿¿¿¿¿¿¿ We strive for excellence.¿

3.¿¿¿¿¿¿¿¿¿¿¿ We thrive on diversity.¿

4.¿¿¿¿¿¿¿¿¿¿¿ We celebrate collaboration.¿

5.¿¿¿¿¿¿¿¿¿¿¿ We champion innovation.¿

6.¿¿¿¿¿¿¿¿¿¿¿ We safeguard freedom of inquiry and expression.¿

7.¿¿¿¿¿¿¿¿¿¿¿ We nurture the wellbeing of our community.¿

8.¿¿¿¿¿¿¿¿¿¿¿ We act ethically.¿

9.¿¿¿¿¿¿¿¿¿¿¿ We are responsible stewards.¿

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.¿

Department Information

The Georgia Tech School of Architecture is filled with world-changers, entrepreneurs, and makers, and we fuel their ambitions by providing the resources, knowledge, applications, and connections necessary for their success.

Job Summary

Supervise and coordinate administrative services within a large campus unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations. This position will interact on a consistent basis with: unit management and staff. This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative personnel.

Responsibilities

Job Duty 1 -

Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy

Job Duty 2 -

Define and communicate administrative staff duties; monitor performance and provide feedback

Job Duty 3 -

Supervise the maintenance of unit financial records

Job Duty 4 -

Oversee unit human resources administration, including transaction processing, time reporting and records maintenance

Job Duty 5 -

Supervise and coordinate direct administrative support to unit management

Job Duty 6 -

Organize and supervise unit records management function

Job Duty 7 -

Coordinate unit purchasing activities including preparation of purchasing documents, ordering and maintaining supplies, etc.

Job Duty 8 -

Schedule and organize meetings and other events

Job Duty 9 -

Perform other duties as assigned

Responsibilities

Key Job Responsibilities:

• Faculty Search Administration

• Hiring and Onboarding Coordination

• Event Planning and Support

• Travel and Expense Management

• Academic Field Trip Coordination

• Procurement and Purchasing Administration

• Payroll and Timekeeping Support

• Budget Tracking and Financial Administration

• Staff Supervision and Team Leadership

Required Qualifications

Educational Requirements

Bachelors Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience

Six to eight years of job related experience

Knowledge, Skills, & Abilities

SKILLS

This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office related computer applications is required.

Knowledge, Skills, & Abilities

Preferred Knowledge, Skills, and Abilities (KSAs):

The ideal candidate will possess knowledge of university HR, procurement, and financial systems; proficiency with Microsoft Office applications; strong organizational and problem-solving skills; and the ability to effectively collaborate with business, HR, and academic partners. Success in this role requires a customer-service mindset, strong interpersonal skills, and the ability to work collaboratively as part of a team in a fast-paced environment.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Job Grade: A9

Pay Range Starting At: $65,202.00/yr up to $88,673.00/yr

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/