Admin/Property Specialist - NOAA

INNOVIM is seeking an Admin/Property Specialist to support our NOAA Task with the Personal Property Management Branch.

Location:Silver Spring, MD - Hybrid Role

Essential Duties and Responsibilities

• Analyze and evaluate inventory management functions for compliance with applicable regulations and policies; compile reports and/or records of various inventory transactions; coordinate and reconcile inventories; and assist in recommending and developing new or revised directives, policies, implementing instructions, and standard operating procedures for the program, administrative, and property support staff.
• Review database (Sunflower) records to resolve discrepancies with physical inventory.
• Assist in recommending and developing new or revised directives, policies, and instructions and assist in the development and implementation of standard operating procedures.
• Document and maintain all personal inventory records for accountable and non-accountable government-owned inventory.
• Assist with administrative control and accountability for the care and safeguarding of government-owned equipment.
• Refer property officials to the Personal Inventory Management Branch Line Office Representative (LOR) for guidance.
• Coordinate, conduct, and reconcile property inventories upon request.
• Provide inventory reports and status updates for ongoing projects and activities.
• Identify operational procedures or policies that can be modified to enhance their effectiveness.
• Ensure that records are maintained according to policies and guidelines.
• Prepare, process, and maintain routine administrative documentation, correspondence, and reports related to inventory and property management activities.
• Schedule meetings, inventory activities, and site visits; coordinate logistics and maintain calendars as needed.
• Maintain organized electronic and/or physical filing systems in accordance with records management requirements.
• Track action items, deadlines, and approvals to support timely completion of inventory and administrative tasks.
• Respond to routine inquiries from internal staff regarding inventory records, procedures, and administrative processes.
• Assist with data entry, updates, and verification in inventory and administrative systems.
• Support management and staff with general administrative tasks as assigned.

• Advanced Microsoft Excel skills (pivot tables required).
• Working knowledge of Microsoft Word and Oracle-based databases.
• Basic business math proficiency.
• Strong customer service, communication, and telephone skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Fluent in reading, writing, and speaking English.

• Bachelor's degree with strong Excel skills; OR Associate's degree with two (2) years of relevant experience; OR Equivalent education and experience, including inventory management and database administration (Sunflower preferred).