Admin & Sales Coordinator

AMERICAN SUPPLY

Admin & Sales Coordinator

Operations | Full-Time | Doral, FL

Reports To: VP of Operations

Compensation: $47,000–$52,000/year

Schedule: Full-time | Monday–Friday | On-site

ABOUT AMERICAN SUPPLY

American Supply (AMSU) is a wholesale distributor of welding supplies serving customers across Latin America, and the Caribbean. We move product fast and hold high standards - every order must be right, every time.

ROLE SUMMARY

We are hiring an Admin & Sales Coordinator to support our warehouse, sales, and administrative operations. This is a cross-functional role that bridges order management, quoting support, and QuickBooks data entry. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced distribution environment with physical and office-side responsibilities.

KEY RESPONSIBILITIES

• Process and track customer orders from quote to shipment confirmation

• Support the sales team with quote preparation and follow-up under established pricing guidelines

• Enter and maintain data in QuickBooks Desktop (orders, invoices, inventory updates)

• Communicate with customers and vendors regarding order status, shortages, and delivery timelines

• Maintain accurate records for inbound and outbound shipments

• Assist with accounts receivable follow-up and invoice reconciliation

• Coordinate with warehouse team to confirm order accuracy before shipment

• Support daily warehouse log entry and reporting

• Perform general administrative tasks: filing, data entry, correspondence

REQUIREMENTS

• 1–3 years of experience in an administrative, sales support, or operations coordinator role

• Proficiency in QuickBooks Desktop (required) - ability to enter invoices, run basic reports, and manage orders

• Strong attention to detail and accuracy in data entry

• Bilingual (English/Spanish) is required- customer and vendor base is bilingual

• Comfortable working in a warehouse-adjacent environment

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Professional communication skills - written and verbal

WHY JOIN AMSU?

• Cross-functional role with visibility into operations, sales, and finance

• Stable, full-time position in a growing distribution company

• Direct impact on customer experience and operational accuracy

• Collaborative team environment with strong leadership support