ADMIN SERVICES ASSISTANT 5

Tennessee State Government

Nashville, TN

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JOB DETAILS

SALARY

$4,562–$5,694

SKILLS

Accounting, Administrative Management, Administrative Skills, Budgeting, Business Administration, Calculators, Contract Management, Copying Machines, Deductive Reasoning, Diversity Recruiting, Economics, Employee Relations, Executive Assistant Skills , Financial Management, Government, Grant Administration/Management, Human Resources, Inductive Logic, Information Technology & Information Systems, Law Enforcement, Legal, Mail Processing, Maintain Compliance, Materials Management, Needs Assessment, Operational Support, PC (Personal Computer) Systems, People Management, Performance Analysis, Performance Reviews, Policy Development, Policy Implementation, Printing, Problem Solving Skills, Procedure Development, Procedure Implementation, Professional Services, Project/Program Management, Public Administration, Publications, Purchasing/Procurement, Record Keeping, Records Management, Regulations, Regulatory Compliance, Research Skills, Staff Development, Training/Teaching

LOCATION

Nashville, TN

POSTED

1 day ago

Job Information

State of Tennessee Job Information

Opening Date/Time
05/12/2026 12:00AM Central Time

Closing Date/Time
05/18/2026 11:59PM Central Time

Salary (Monthly)
$4,562.00 - $5,694.00

Salary (Annually)
$54,744.00 - $68,328.00

Job Type
Full-Time

City, State Location
Nashville, TN

Department
Human Services

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HUMAN SERVICES, DAVIDSON COUNTY

For more information, visit the link below:

This is a hybrid position

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Four years of increasingly responsible professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to:

1. Complete a criminal history disclosure form in a manner approved by the appointing authority;

2. Agree to release all records involving their criminal history to the appointing authority;

3. Supply a fingerprint sample prescribed by the TBI based criminal history records check;

4. Submit to a review of their status on the Department of Healths vulnerable persons registry.

Overview

Under general supervision, is responsible for professional staff administrative work of considerable difficulty and supervisory work of average difficulty in support of line operations; and performs related work as required. This is the supervisory class in the Admin Services Assistant sub-series. Incumbents in this class independently perform complex administrative duties having broad scope and impact. This work involves independent responsibility or overall supervisory responsibility for important and complex operational, financial, personnel and/or technical records and reports for specific activities or operations in a large operational unit or small highly specialized technical unit. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise staff. This class differs from that of Admin Services Manager in that incumbents of the latter plan, organize and direct major portions of administrative services functions for the largest and most complex organizational units and have major impact on complex policy development, implementation and evaluation, financial and budgetary control, organization and staffing, and planning activities in their respective agencies.

Responsibilities

1. Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities. Assists top executives in developing, implementing, and enforcing major policies and procedures affecting an agency as a whole or a significant segment of the public.

2. Supervises the preparation and maintenance of a variety of pertinent complex operational, financial, personnel, and/or technical records and reports. Manages a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, information systems, and general research with independent control over grants and/or contracts of very significant complexity and monetary value.

3. Supervises staff, writes job plans, and conducts performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.

4. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.

5. Maintains agency records based on established guidelines. Communicates managerial directives to program operations to ensure their enforcement.

6. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.

7. Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.

8. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Competencies (KSA's)

Competencies:

Manages Ambiguity
Manages Conflict
Organizational Savvy
Action Oriented
Instills Trust
Knowledges:
Administrative and Management
Economics and Accounting
Law and Government
Customer and Personal Service
Personnel and Human Resources
Skills:
Active Learning and Listening
Complex Problem Solving
Management of Financial Resources
Management of Material Resources
Management of Personnel Resources
Abilities:
Deductive Reasoning
Inductive Reasoning
Problem Sensitivity
Selective Attention
Written Comprehension
Tools & Equipment
Personal Computer
Telephone
Copy Machine
Scanner
Calculator

About the Company

Tennessee State Government

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