Admin. Support - 26/27 Receptionist at SSS

CLOVIS MUNICIPAL SCHOOLS

Position: Receptionist at Student Support Center

Supervisor: Senior Director of Student Support Center

General Job Description: Greet incoming visitors courteously, determine their needs, and direct them to the proper person or place. Schedule and collect paperwork for Part C to B, upload SAT packets, and scanning of district records.

Essential Duties & Responsibilities

• Receive and direct all incoming telephone calls to the proper person.
• Take complete and accurate messages for any personnel when needed.
• Understand various job functions within the building so calls or messages reach the correct individual.
• Report immediately the presence of any visitor displaying unusual behavior.
• Proficient in Skyward, Excel, Word and Google Suite.
• Schedule substitute as needed and enter in substitute time.
• Maintain an orderly receptionist area. Perform the usual office routines and practices associated with an office including, but not limited to: answering the telephone, filing, typing, maintaining/updating forms, and copying materials.
• Upload SAT packets.
• Scan GT Screener paperwork and assist with the district wide 3rd grade screener event.
• Assist with scheduling Part C to B dates and Child find with families, community providers, and preschool staff.
• Prepare files of incoming Preschool students to assure compliance with State and Federal regulations.
• Request preliminary Preschool records from outside agencies.
• Handle information that is confidential regarding personnel and labor relations issues.Work cooperatively with colleagues, supervisors, and administrators.
• Follow district policies and administrative rules and regulations.
• Accept and process Parent Concerns.
• Attend assigned district meetings and professional development opportunities.

Additional Duties & Responsibilities:

• Check in/out visitors to SSC
• Any task deemed necessary and appropriate by the supervisor and/or Superintendent.

Qualifications:

• High School Diploma or GED equivalency.
• Experience as a secretary or equivalent work is preferred.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Physical Requirements: Sitting, standing, lifting and carrying (up to 50 pounds), reaching, climbing stairs, squatting, kneeling, driving and moving light furniture may be required.

Safety and Health: Knowledge of universal hygiene precautions.

Equipment/Material Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.

Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are

routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment

without direct supervision. After hour work may be required. May make site or home visits when needed and appropriate. Must be able to work under stressful conditions.

Terms of Employment: Salary and work year to be established by the Board.

Created 2/19

Revised 4/21

Revised 5/21

Revised 12/22

Job start date: 8/31/2026Location: Clovis Municipal Schools, 1009 N Main St, Clovis, New Mexico 88101Recruiter: Heather Woodard