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Admin Support Coordinator (Temporary)

University of Oklahoma

Tulsa, OK

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JOB DETAILS
SKILLS
Administrative Skills, Budget Management, Budgeting, Cash Flow, Employee Orientation, File Maintenance, Financial Management, Financial Reporting, Financial Statements, Financial Transactions, Forecasting, Foundation Grants, Funding, Grant Administration/Management, Grant Writing, High School Diploma, Logistics, Maintain Compliance, Negotiation Skills, Organizational Skills, Payroll Accounting, Payroll Administration, Policy Implementation, Process Management, Program Planning, Reconciliation, Record Keeping, Reimbursement, Travel Policy, University/School Policies, University/School Regulations
LOCATION
Tulsa, OK
POSTED
6 days ago

Admin Support Coordinator (Temporary)

  • 493374
  • Tulsa
  • Administrative Support
  • College of Medicine

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Pay Range: Commensurate based on education and experience

Benefits Eligible: No

Work Schedule: Other

Travel: Not required

Position Introduction:

Oversees and provides professional administrative support, financial management and budget planning for the department.

  • Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
  • Oversees records maintenance, to include but not limited to inventory, personnel, and office files.
  • Submits all paper PAF, EPAF, EDR, travel, and PET''s.
  • Update time supervisor approver in PeopleSoft, assign required trainings, and run reports.
  • Manages approval process for payroll, leave accounting/reporting, and other financial matters
  • Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and
  • University policies and regulations.
  • Assists with coordination and planning of program hosted events and programs/logistics.
  • Negotiates with contractors and vendors.
  • Selects, supervises, trains and evaluates performance of assigned staff.
  • Coordinates and executes department events.
  • May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds.
  • Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
  • May prepare and reconcile Grant / Foundation reports and verify cash balance in accounts.
  • Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
  • Performs various duties as needed to successfully fulfill the function of the position

Required Education and Experience:

  • 12 months office, clerical or administrative experience.
  • High School Diploma or GED.

Hiring Contingent Upon a Background Check: Yes

Special Indications:

About the Company

U

University of Oklahoma

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