Admin Support III - Applied Engineering & Transportation Tech

Admin Support III - Applied Engineering & Transportation Tech

Salary

$39,838.00 - $46,869.00 Annually

Location

Main Campus - Orem

Job Type

FT Nonexempt Salaried Staff

Job Number

FY2706601

Division

VP Academic Affairs

Department

Applied Engineer & Transport Tech

Opening Date

09/30/2026

Closing Date

10/14/2026 11:59 PM Mountain

Required Documents Needed to Apply

Resume

Optional Documents

Cover Letter

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

Join Utah Valley University in a dynamic role that plays a key part in supporting the success of students, faculty, and academic programs within Applied Engineering and Transportation Technology. This position offers the opportunity to oversee a wide range of administrative and operational functions, including budget administration, class and facility scheduling, inventory management, recordkeeping, event coordination, and special projects. The role provides meaningful variety, allowing you to apply strong organizational, problem-solving, and leadership skills while contributing to the daily success and long-term goals of the department.

As an integral member of the team, you will work closely with faculty, staff, students, and university partners to ensure efficient operations and exceptional service. This position also offers opportunities to train and mentor student employees and support staff, coordinate impactful events and meetings, and help shape processes that enhance departmental effectiveness. If you thrive in a collaborative environment, enjoy managing various responsibilities, and want to make a visible impact within a growing university community, this role offers a rewarding opportunity to contribute to higher education while continuing to develop your professional expertise.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work-related areas.
• Informs students, faculty, and the public of departmental and university services available and answers incoming requests for information.
• Coordinates the preparation and submission of various reports, including timecards, PAFs, ESAFs, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations, budget balances, etc. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
• Maintains inventory of office equipment and supplies and administers other office duties as needed, which may include supervision of office support.
• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

A standard high school diploma or equivalent, plus four years of previous administrative experience with related key roles and responsibilities, is required.

Preferred Qualifications:

• Knowledge of the Engineering or Transportation industry, as well as experience in education administration.
• Associates degree in business administration or other administrative field.
• Event planner experience.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in events, marketing communications, correspondence, and appropriate matters of etiquette in various settings or vehicles.

Skills

• Skill in office methods, techniques, practices, and procedures.

• Skill in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.

• Skill in the preparation and interpretation of reports, charts, graphs, and tables.

• Strong interpersonal, problem-solving, and decision-making skills.

• Exceptional customer service orientation and phone etiquette.

• Maintain confidentiality at all times.

• Perform a variety of administrative support duties with minimum supervision.

• Follow oral and written procedures and instructions.

• Communicate effectively, verbally and in writing.

• Must demonstrate the ability to communicate and work effectively with people from a wide range of backgrounds and perspectives

• Maintain confidentiality of highly sensitive information.

• Must demonstrate professional demeanor and poise.

Abilities

• Ability to plan and anticipate potential changes and act accordingly.
• Ability to enact strategic changes affecting multiple stakeholders, including high-level university leadership.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit https://www.uvu.edu/peopleandculture/benefits.

01

Do you meet the minimum requirements for this position as outlined? A standard high school diploma or equivalent, plus four years of previous administrative experience with related key roles and responsibilities, is required.

• Yes
• No

02

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

03

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

04

Do you have experience providing administrative support, including preparing correspondence, meeting minutes, reports, financial documents, or maintaining confidential records?

• Yes
• No

05

Do you have experience processing or coordinating administrative and financial transactions such as payroll, timecards, purchasing, travel requests, budget tracking, or related functions?

• Yes
• No

06

Are you able to work weekends, evenings, and holidays as needed?

• Yes
• No

07

Do you have experience providing customer service and responding to requests for information from students, employees, customers, or the public?

• Yes
• No

08

Do you have experience planning, coordinating, or supporting events?

• Yes
• No

09

Do you have knowledge of or experience working in the engineering, transportation, or higher education industry?

• Yes
• No

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu