Admin Support III - First Year Center

Admin Support III - First Year Center

Salary

$39,057.00 - $46,869.00 Annually

Location

Main Campus - Orem

Job Type

FT Nonexempt Salaried Staff

Job Number

FY2606067

Division

VP Student Affairs

Department

VP Student Affairs

Opening Date

06/04/2026

Closing Date

6/18/2026 11:59 PM Mountain

Required Documents Needed to Apply

Resume

Cover Letter

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

This role at Utah Valley University offers the opportunity to be at the center of a student-focused advising environment, directly supporting first-year student success. In this position, you'll contribute to a collaborative team by providing essential administrative and operational support to the First-Year Advising Center. From coordinating schedules and managing communications to supporting hiring, onboarding, and budget processes, the work is both varied and impactful-helping ensure students and staff have the resources they need to succeed from day one.

Ideal candidates will enjoy a dynamic, detail-oriented role where organizational skills, initiative, and professionalism are highly valued. You'll also play a meaningful part in event planning, student outreach, and data-informed projects, gaining exposure to higher education operations while making a tangible difference in the student experience. This is an excellent opportunity for someone who thrives in a fast-paced, service-oriented environment and wants to contribute to a welcoming campus community.

Summary of Responsibilities

• Scheduling & Student Support: Coordinates advisor calendars, appointment scheduling, and meeting logistics. Provides occasional front desk coverage, assisting with check-ins, drop-ins, and appointment support. Oversees all employee's online appointment scheduling systems and adjusts based on the academic cycle and departmental needs.
• Office Operations: Manages office supply ordering, equipment inventory, digital signage, and workspace organization.
• Budget & Finance: Supports financial processes including purchasing, expense tracking, budget reconciliation, and year-end closeout. Communicated budget status to director and ensures compliance with purchasing procedures.
• Hiring & Onboarding: Coordinates job postings, interview logistics, and onboarding for new hires. Prepares ePAFs and other necessary documentation, assigns equipment, and facilitates access setup to ensure smooth transition for incoming staff.
• Event Planning & Team Engagement: Organizes retreats, appreciation events, and team-building activities. Manages logistics such as scheduling, catering, materials, and communication. Supports department initiatives like the annual retreat and Culture and Professional Development committees.
• Communication & Outreach: Assists with outreach to newly admitted students and manages transition communications. Prepares and sends targeted emails to support student engagement and promote advising services.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelors degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

Knowledge / Skills / Abilities

Knowledge

• Administrative knowledge of office methods, techniques, practices and procedures.
• Knowledge of Microsoft Office Suite applications.
• Knowledge of FERPA regulations.

Skills

• Skill in public relations and the ability to work with people across varied backgrounds and personalities.
• Skill in the use of computers and computer software applications, including proficiency in Word, PowerPoint, Excel, and Banner.
• Skilled in the performance of standard office work.
• Strong interpersonal, problem-solving, and decision-making skills.

Abilities

• Ability to communicate effectively with various groups.
• Ability to anticipate departmental and student needs.
• Ability to work well as part of a team and to build and nurture strategic relationships within the FAC and across campus departments and divisions.
• Ability to maintain confidentiality of highly sensitive information at all times.
• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to communicate effectively.
• Ability to maintain confidentiality.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit https://www.uvu.edu/peopleandculture/benefits.

01

Do you have experience supporting hiring and onboarding, planning events or team activities, and assisting with communications or outreach efforts?

• Yes
• No

02

Do you have experience managing office operations and administrative processes, including supplies, inventory, budgeting, purchasing, and financial tracking?

• Yes
• No

03

Do you have experience coordinating schedules, managing appointment systems, supporting student services, and providing front desk or customer-facing support?

• Yes
• No

04

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

05

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu