Admin Support III - Graduate Program

Admin Support III - Graduate Program

Salary

$39,838.00 - $46,869.00 Annually

Location

Main Campus - Orem

Job Type

FT Nonexempt Salaried Staff

Job Number

FY2706439

Division

VP Academic Affairs

Department

Woodbury School of Business Graduate Programs

Opening Date

08/14/2026

Closing Date

8/27/2026 11:59 PM Mountain

First Review Date

08/21/2026

Required Documents Needed to Apply

Resume

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

Join Utah Valley Universitys Woodbury School of Business and play a central role in supporting graduate education and student success. As an Administrative Assistant, you will be a key member of a collaborative team, serving as one of the first points of contact for prospective and current students while helping deliver an exceptional graduate program experience. This position offers a dynamic mix of responsibilities, including event coordination, administrative operations, database and records management, and cross-functional collaboration with faculty and staff. Ideal for someone who enjoys building relationships, staying organized, and making a meaningful impact, this role provides opportunities to engage with students through orientations, career fairs, and special events while contributing to the continued growth and excellence of UVUs graduate business programs.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties, including composing routine to complex correspondence, agendas, meeting minutes, maintaining calendars and files, and obtains knowledge of policies/procedures. Maintains databases and schedules appointments, meetings and events. Maintains inventory of office supplies, swag and student materials. Informs students, faculty, and public of programs, departmental and university services. Responds to inquiries for program information. Networks and develops working relationships across university departments. Coordinates the processing of department financial documents including requisitions, purchase orders, travel requests, index tracking and reconciliation budget balances, etc. Coordinates with payroll and human resources departments to process employment postings, TIMS, ePAFs, new hire paperwork, and submission. Maintains inventory of office equipment and supplies. Monitors and reconciles departmental expenditures.
• Provides ongoing communication to prospective students and applicants. Meets with students and answers basic questions. May review incoming confidential documents for graduate applications. Key contact to attend career and graduate fairs, tabling events, etc. where prospective students attend.
• Works with office personnel in planning and executing events for prospective students, current students and alumni.
• Performs miscellaneous job-related duties as assigned.

Qualifications / Licenses / Certifications

Standard high school diploma or equivalent plus four years of previous administrative experience with related key roles and responsibilities is required.

Prefer an associates degree or higher in business or other administrative field.

Preferred Qualifications

Previous experience planning events, meetings and projects is preferred.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of administrative office methods, techniques, practices and procedures.

• Knowledge of basic accounting and budgeting procedures.

• Knowledge of Microsoft Office Suite of applications (i.e., Excel, Word, PowerPoint, Access, Outlook, MS Teams), and other software applications such as Google Drive, Dropbox, and Explorer.

• Knowledge of spreadsheets and experience with database management.

Skills

• Skills in office methods, techniques, practices and procedures.
• Skills in the use of computers and computer software applications including word processing, spreadsheets, email, internet, database, and presentations.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Skills in interpersonal communication, problem-solving and decision making.
• Skills in customer service and phone etiquette.

Abilities

• Ability to work independently.

• Ability to perform a variety of administrative support duties with minimum supervision.

• Ability to effectively communicate with students and others, network and represent department at events.

• Ability to follow verbal and written procedures and instructions.

• Ability to communicate effectively, verbally and in writing.

• Ability to work effectively with people from a variety of backgrounds.

• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.

• Ability to multi-task, prioritize and follow projects through to successful completion.

• Ability to maintain confidentiality with sensitive information.

• Ability to maintain calendars and schedules and track multiple projects simultaneously.

• Ability to follow verbal and written procedures and instructions.

• Ability to demonstrate professional demeanor and poise.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit https://www.uvu.edu/peopleandculture/benefits.

01

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

02

Please indicate your field of study.

03

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
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• 8+

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu