Admin Support III - Herbert Institute

Admin Support III - Herbert Institute

Salary

$19.15 - $22.53 Hourly

Location

Main Campus - Orem

Job Type

Part-Time Staff

Job Number

FY2606205

Division

VP Academic Affairs

Department

Herbert Institute

Opening Date

07/08/2026

Closing Date

7/31/2026 11:59 PM Mountain

Required Documents Needed to Apply

Resume

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

Are you someone who loves bringing order to complexity, coordinating meaningful projects, and making things happen behind the scenes?

The Herbert Institute at Utah Valley University is looking for an organized, collaborative, and proactive professional to join our team.

In this role, youll help drive initiatives that strengthen communities across Utah while working alongside university leadership, faculty, students, and community partners. No two days are the same-youll coordinate projects, support strategic initiatives, manage budgets and schedules, organize events, oversee office operations, and help keep programs running smoothly.

Summary of Responsibilities

• Administrative Support: Perform advanced and confidential administrative duties, including composing routine correspondence, answering phones, directing calls, taking meeting minutes, and managing financials. Monitor budget and financial accounts for accuracy and make necessary adjustments. Maintain the Institutes contact database and support events with internal and external audiences.
• Scheduling and Coordination: Assist in scheduling and coordinating meetings, events, interviews, appointments, and supervisor travel arrangements. Prepare or assist with the preparation of scheduled campus events as directed.
• Report and Document Management: Coordinate the preparation and submission of various reports, new hire paperwork, requisitions, purchase orders, travel requests, expense reports, index tracking, and budget reconciliations. Maintain files, inventories, office supplies, equipment, and other items. Curate artifacts, plants, and items for display in Herbert Hall.
• Public Interaction: Inform students, faculty, staff, and the public about program and university services. Respond to incoming calls and walk-in traffic, maintain building security, and ensure after-hour access is available only to appropriate faculty and staff.
• Other Duties: Perform other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelors degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

Preferred Qualifications:

Administrative experience in an academic setting is preferred.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of computer software applications, including Microsoft Office, databases (such as Banner), and Khoros management in social media.

• Knowledge of best practices in events, correspondence, and meetings with appropriate matters of etiquette in business settings.

• Knowledge of university policy and procedures.

• Knowledge of HubSpot CRM, Microsoft Office, and Adobe Suite is a plus.

Skills

• Effective interpersonal, problem-solving, decision-making, and public relations skills.

• Skill in communication (verbally and in writing).

• Skills in the preparation and interpretation of reports.

• Exceptional customer service skills.

• Skills in maintaining confidentiality.

Abilities

• Ability to perform a variety of administrative duties independently.

• Ability to work with various personalities in a dynamic environment.

• Ability to plan and anticipate potential changes and act accordingly.

• Ability to manage time efficiently.

• Ability to communicate effectively with program stakeholders, including faculty, staff, students, donors, and community leaders.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

Although part-time and adjunct (less than 30 hours per week) employees are ineligible for the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit:

• Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)

• Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)

• Access to the Employee Assistance Program (EAP)

• Access to Campus Recreation and Wellness

• Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member

01

Do you have administrative experience in an academic setting?

• Yes
• No

02

Do you have knowledge of computer software applications, including Microsoft Office, databases (such as Banner), and Khoros management in social media?

• Yes
• No

03

Do you have experience with event coordination, professional correspondence, university policies/procedures, and CRM/software tools such as HubSpot, Microsoft Office, and Adobe Suite?

• Yes
• No

04

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

05

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu