Admin Support III - Mathematical/Quantitative Reasoning

Admin Support III - Mathematical/Quantitative Reasoning

Salary

$39,838.00 - $46,869.00 Annually

Location

Main Campus - Orem

Job Type

FT Nonexempt Salaried Staff

Job Number

FY2706323

Division

VP Academic Affairs

Department

Mathematical/Quantitative Reasoning

Opening Date

07/30/2026

Closing Date

8/9/2026 11:59 PM Mountain

First Review Date

08/06/2026

Required Documents Needed to Apply

Resume

Cover Letter

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

Utah Valley University's College of Science seeks a detail-oriented and proactive individual to provide essential administrative support for their Department of Quantitative and Mathematical Reasoning. This role is ideal for someone who enjoys variety in their work and takes initiative in managing both routine and complex tasks. No two days are the same. Responsibilities include coordinating meetings and events, supporting department chairs in budget monitoring, and assisting with recordkeeping. You'll also play a key role in facilities scheduling, student employee hiring, and ensuring smooth day-to-day operations.

Joining the Department of Quantitative and Mathematical Reasoning means becoming part of a dynamic academic environment where your organizational skills and collaborative mindset will directly support faculty, staff, and students. This position offers the opportunity to engage in meaningful work, build strong campus relationships, and grow professionally.

This position fulfills a key role in providing clerical and administrative support to the Mathematical and Quantitative Reasoning Department Chair and faculty. Specific duties include, but are not limited to: answering phone calls, budget tracking, fund transfers, workload reports, class scheduling, book orders, keeping departmental records, filing, managing student workers, and other departmental projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.

Summary of Responsibilities

• Processes department payroll, ePAF and eSAF submissions, requisitions and purchases. Tracks pro-card transactions, administers the TIMS management system for the department, and orders supplies and equipment. Maintains inventory of office equipment and supplies and administers other office duties as needed, which may include supervision of office support.

• Answers phone calls and responds to e-mails and walk-in students, advising and redirecting students. Supervises student workers and manages operational activities in the department, including support for faculty.

• Files and updates department information. Documents meeting minutes and creates, maintains, and updates spreadsheets and department records. Assists with scheduling.

• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelors degree related to the Summary of Duties or any combination of education and/or experience totaling four years.

Preferred Qualifications:

Experience as an event planner plus basic math education in statistics is preferred.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in administrative support.

• Knowledge of FERPA.

• Knowledge of standard organization within academic departments.

• Knowledge of various computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.

Skills

• Skills in office methods, techniques, practices and procedures.

• Skills in the use of computers and computer software applications including word processing, spreadsheets, email, internet, databases, and presentations.

• Skills in the preparation and interpretation of reports, charts, graphs, and tables.

• Strong interpersonal, problem-solving, and decision-making skills.

• Exceptional customer service orientation and phone etiquette skills.

Abilities

• Ability to plan and anticipate potential changes and act accordingly.

• Ability to perform a variety of administrative support duties with minimum supervision.

• Ability to follow verbal and written procedures and instructions.

• Ability to maintain confidentiality of highly sensitive information and demonstrate professional demeanor and poise.

• Ability to communicate effectively, verbally and in writing.

• Ability to meet and work with people of various backgrounds.

• Ability to manage time efficiently and multitask.

• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit https://www.uvu.edu/peopleandculture/benefits.

01

Do you have experience processing payroll, personnel actions (ePAFs/eSAFs or equivalent), requisitions, purchases, or other administrative and financial transactions?

• Yes
• No

02

Have you supervised or coordinated the work of student employees, office support staff, or administrative personnel in a professional office environment?

• Yes
• No

03

Do you have experience providing customer service, maintaining records and spreadsheets, managing office supplies and inventory, and assisting with scheduling and general office operations?

• Yes
• No

04

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

05

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu