Admin Support Specialist
Salary
$39,547.20 - $50,000.00 Annually
Location
45 - MADISON COUNTY, MS
Job Type
Full-Time
Job Number
9026-0331-20260724Mn
Department
0331 - DRS-OFFICE OF VOC REHABILITATION
Opening Date
07/29/2026
Closing Date
8/11/2026 11:59 PM Central
Agency Minimum Salary
$39,547.20
Agency Maximum Salary
$50,000.00
About the Agency
The Mississippi Department of Rehabilitation Services (MDRS) is a state agency dedicated to helping Mississippians with disabilities to live and work independently. MDRS serves through four major programs: Vocational Rehabilitation (VR), Vocational Rehabilitation for the Blind (VRB), Office of Special Disability Programs (OSDP), and Disability Determination Services (DDS). Services also include support through Assistive Technology, the Office of Business Development and much more. It is the mission of MDRS to provide appropriate and comprehensive services in a timely and effective manner. Programs and services assist individuals with disabilities to gain employment, retain employment, and to live independently. MDRS is always looking for qualified and passionate employees to help fulfill its mission. To inquire about this position, please email careers@mdrs.ms.gov.
About the Position
The Administrative Support Specialist works in conjunction with the Director of AbilityWorks to provide administrative oversight and support for various Community Rehabilitation Programs within the Office of Vocational Rehabilitation. This position requires comprehensive knowledge of agency policies and procedures, strong organizational skills, and the ability to make independent decisions. The Admin Support Specialist will serve as a resource for other Administrative Support Assistants throughout the state, offering training and support as needed. A high level of discretion and confidentiality is essential in all aspects of this role. Key Responsibilities will include, but not limited to: • Mange office including data entry, typing and composing correspondence, supply ordering, appointment scheduling, and personnel support. Coordinate training sessions and meetings, maintain records and files, and manage requisitions and expense approvals. • Provide direct support to Ability Works Facility Managers, including preparing, editing, and maintaining confidential files and reports. • Draft and type correspondence, manage incoming and outgoing mail, and operate standard office equipment. • Handle incoming and outgoing communications, including phone calls, emails, and mail. • Maintain and update agency manuals, reports, and other official documents on a regular basis. • Review travel vouchers, travel budgets, and funding requests for accuracy; monitor and report on budget status. • Assist the Director of AbilityWorks with reviewing management and performance reports. • Act as a point of contact in the Director of Ability Works's absence; ensure timely distribution and follow-up of relevant information and reports. • Assist Vocational Rehabilitation Director with various administrative and operational tasks. • Provide assistance and guidance to Administrative Support Assistants across the state, as needed. • Perform additional administrative tasks as assigned.
What youll need to be Successful
Proficiency in basic computer software (Microsoft Office Suite); Strong ability to independently plan, prioritize, and manage multiple tasks; Excellent organizational, communication, and decision-making skills; High level of professionalism and discretion when handling sensitive or confidential information.
Preferred Qualifications
Typically requires a Bachelor's Degree; or High School Diploma or equivalent and 4-6 years of experience.
No available description
Health/Prescription Insurance
Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits.
Wellness Benefits
Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible.
Life Insurance
All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices.
Optional Insurances
Many agencies offer discounted premiums for dental, vision, and cancer insurance.
Flexible Spending Accounts
Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes.
Paid Personal Leave and Sick Leave
Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually.
Military Leave
In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training.
Holidays
Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends.
Retirement Programs
The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at http://www.pers.state.ms.us
Deferred Compensation
State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation.
State Credit Union
All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call 601.948.8191.
Tuition Reimbursement
Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields.
Career Development and Training
The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment.
Promotional Opportunities
Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met.
Career Ladders
Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency.
01
How many years of experience do you have? (Refer to the job posting for an explanation of related experience.)
02
What is the highest level of education (or semester hours of college) you have completed?
Required Question
Employer State of Mississippi
Address 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201
Phone 601-359-1406
601-359-1406
| Location | Madison, MS |
| Salary | $39,547.20–$50,000 Per Year |