ADMIN SUPV 2

Under minimal direction of the Department Chair, the incumbent serves as the Management Services Officer for the Department of Environmental Health Sciences in the UCLA Fielding School of Public Health, including the Center for Occupational and Environmental Health (COEH) and the Environmental and Molecular Toxicology (EMT) interdepartmental degree program. Responsibilities include, but are not limited to, overall administration and management of the Department and Center, including fiscal management and oversight, Contracts and Grants pre-award, academic and staff human resources, Visiting Scholars and students, Student Affairs, space and facilities planning. MSO works with the Chair and upper administration of the School to meet academic and programmatic objectives and provide guidance on department, School, Campus and UC policies and procedures; participation in programmatic development and strategic planning. Work collaboratively and communicate effectively with department faculty, staff, and students. Work with Associate and Assistant Deans, Chief Financial Officer, Human Resources Manager, Office of Contracts and Grants, and all other campus entities as needed to ensure effective and efficient operation of the department. Represent the department and center on campus as needed.

• Demonstrated experience in setting short- and long-range goals utilizing a participatory process with team members, seeking input from faculty, staff, students and administrative groups. Demonstrated skill in defining goals in an objective and measurable fashion. (Required)
• Demonstrated fund and fiscal management to timely and appropriately review ledgers, using income to forecast and control expenses; demonstrated fiscal management skill to prepare accurate budgets and financial reports. (Required)
• Demonstrated skill in supervising employees in various positions, including: organizing and prioritizing workflow; delegating responsibility while maintaining oversight; training; evaluating staff effectiveness; administration of progressive discipline and corrective action as necessary. (Required)
• Proficient knowledge of Federal and State contract and grant fiscal policies and procedures, including correct proposal preparation and submission requirements. (Required)
• Proficient and demonstrated working knowledge of the following University policies and procedures: Academic Personnel; Staff Human Resources; Payroll; Student Affairs including Visiting Scholars and Postdoctoral employees; Fund management, accounting and purchasing; Contract and grant administration (Required)
• Demonstrated ability to analyze information, situations, problems, policies and procedures to: define problems accurately and timely; identify potential solutions; formulate logical and objective conclusions from collected data; recommend appropriate solutions for applications. (Required)
• Demonstrated experience in working collaboratively with individuals and groups of employees, supervisors, students and faculty to incorporate their ideas, respond to their needs and to support them in actions/or making appropriate decisions. (Required)
• Working knowledge of the organizational and operational structure of a University, including Schools, Departments and Administrative Units. (Required)
• Demonstrated proficiency in operating a PC for data entry, word processing and creating spreadsheets. Proficient computer skills to effectively perform in an online, web-based environment, with skill to use downloaded data and reports for inquiry, report-building and operational use. (Required)
• Possess an understanding or the principles and styles of leadership, and an ability to employ a wide variety of leadership styles as required by different situations. (Required)
• Demonstrated experience in setting short- and long-range goals utilizing a participatory process with team members, seeking input from faculty, staff, students and administrative groups. Demonstrated skill in defining goals in an objective and measurable fashion. (Required)
• Demonstrated English verbal communication skills to speak on a wide variety of workplace-related topics to a wide variety of coworkers, including administrators, employees and faculty. (Required)
• Special Conditions of Employment:
• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.
• Complete Position Description: https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Supervisor%202%20(40040821)