Administration and Finance Associate Director - Office of Women's Health

Reporting to the AVP of Health Affairs, the Administration & Finance Associate Director is responsible for directing the financial, operational, and administrative activities of the Office of Women's Health, including budgeting, accounting, financial analysis and reporting, sponsored program administration, HR/payroll coordination, procurement oversight, and operational planning in support of departmental strategic initiatives.

Manage, plan, and maintain all unit budgets in accordance with allocation provisions, budget policy, and regulations for all fund types including revenues, scholarship, endowment funds, and sponsored programs. Assist with the development of short and long-term strategic plans. Prepare projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits, optimize use of available funds, and adhere to approved budget parameters. Provide financial reporting to assist management in their planning and decision making. Use systems to analyze, interpret, and report on data. Complete ad-hoc analyses and special projects.

Review and approve purchase requisitions and procurement card transactions, ensuring timely and accurate processing, adherence to budget, and compliance with department and University policy.

Manage HR/Payroll functions, including creation and/or approval of Electronic Personnel Action Forms and Position Action Requests. Reconcile Human Resource Management System to Financial Management System.

Lead accounting function for the Office of Women's Health. Prepare journal vouchers and account reconciliations, and review/approve transactions or reconciliations prepared by subordinates. Maintain internal control systems to assure integrity of financial transactions to prevent errors, omissions, and possible fraudulent activity. Monitor, identify, and reconcile all aspects of financial compliance with department and University policy. Develop and monitor administrative policies and procedures.

Provide financial and administrative oversight for sponsored programs and research-related activities, including grant budgeting, post-award financial management, effort monitoring, reconciliation, compliance review, forecasting, and coordination with principal investigators and University research administration offices.

Manage and provide direct supervision to staff. Will recruit, hire, train, direct daily activities, discipline, and develop staff to ensure accurate and timely service and delivery. Coordinate financial administration and operational support for departmental programs, sponsored projects, and clinical/community initiatives within the Office of Women's Health. Monitor expenditures, facilitate interdepartmental cost transfers, and work collaboratively with University departments and external partners to resolve financial and operational issues.

Perform other related duties as assigned.