Posted 07.9.26
JOB VACANCY
Administrative Assistant 1 Primary Functions: Provides overall clerical duties for the Administration Building staff for which he/she is assigned including serving as a telephone receptionist, handling mail, typing and filing. Responsibilities:
Provides telephone and receptionist services for the office and utilizes proper etiquette when using phone. Ability to maintain professional when working with an angry parent, in person or on the phone. Constant communic ation with parent s and community. Ensures safety procedures are followed at all times by verifying all visitors/parents/guardians/volunteers, etc. are properly signed in and easily identifiable by MAS staff members and students Will handle incoming mail and arranges for proper distribution. Stamps outgoing mail for daily pick up. Establishes and maintains a variety of files and record systems. Maintains an inventory of supplies for Administration and prepares requisitions for all authorized purchases. Will utilizes a computer to type a variety of correspondence. Uses copier and other office machines for purposes of preparing materials for office staff and other employees. Assignment of duties can be stressful and requires prompt completion with minimal errors. Use hand held radio to communicate with staff as well as buses; must be professional at all times. Keep lobby, all work stations, supply room stocked with paper and cleaned at all times. Ensure reception area is never left unattended. Confidentially of various issues or situations are to be maintained and requires individual to abide by such conditions. Performs other duties as may be assigned by supervisor. Duties/assignments may change to meet the needs of the school due to unforeseen circumstances. Plans daily schedule of work so important tasks are completed on time. Keeps current with technical advances at MAS. Supports departmental operations by completing additional assignments as directed by the supervisor. Assist with annual audit. Assignments a re time -sensitive and stressful; the position requires a high level of focus as the work does not allow for errors.
Key Relationships:
Position reports to the Business Manager Interacts daily with the supervisors. Has direct relations with all school staff, administration, and visitors.
Minimum Qualifications:
Minimum of a high school diploma or GED is preferred. Demonstrated competency in office management, computer system operation, typing, filing and other applicable skills preferred. Must have ow n transportation. Must be punctual. Ability to work independently and in a fast -paced environment. Excellent organizational skills and attention to detail. Must be able to lift 25 lbs. Knowledge of the Mescalero Apache people and their culture. Must be able to pass a background check prior to employment. Will be required to pass drug test upon employment, then randomly selected. Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, national origin or other non- merit factors.
Term of Employment:
Twelve -month contract. Subject to a 90 -day probationary period upon hire. Working Conditions:
Work is accomplished within a school environment. Often required long periods of sitting as well as working with a computer.
Applications will be a ccepted until Thursday July 23, 2026 @ 4p.m.
Applications available at the MAS Administration or on our website: maschiefs.org Applications can be returned by mail, fax to 575 -464-0053 or email ed:lindsey.pellman@mescalero.org