Administration Assistant II

Administrative Assistant

Location: Distribution Center
Pay:$26.44 per hour
Schedule: Full-Time | Monday–Friday (Overtime and occasional weekends may be required)

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our 1 million-square-foot distribution center. This role provides administrative support to warehouse leadership while helping ensure efficient communication, accurate documentation, and smooth day-to-day operations.

In addition to traditional administrative responsibilities, this position will assist the Inventory Control team during peak periods by performing inventory-related tasks, data entry, cycle count support, and reconciliation activities. The ideal candidate is adaptable, organized, and comfortable working in both an office and warehouse environment.

Key Responsibilities

• Provide administrative support to warehouse leadership and department managers.
• Answer phones, respond to emails, and greet visitors professionally.
• Prepare reports, spreadsheets, presentations, and correspondence.
• Maintain employee records, filing systems, and operational documentation.
• Schedule meetings, coordinate calendars, and assist with special projects.
• Process invoices, purchase requests, and other administrative paperwork.
• Enter and maintain accurate data in warehouse and company systems.
• Assist with inventory control activities, including cycle counts, inventory research, and reconciliation of discrepancies.
• Support inventory audits and help maintain accurate inventory records.
• Coordinate communication between Operations, Human Resources, Safety, Inventory Control, and other departments.
• Order and maintain office supplies and assist with general office organization.
• Support employee onboarding and other administrative functions as needed.
• Maintain confidentiality of company and employee information.
• Follow all company safety policies and procedures while working in both office and warehouse environments.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of 2 years of administrative experience, preferably in a warehouse, distribution, manufacturing, or logistics environment.
• Experience supporting multiple managers in a fast-paced operation.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with Warehouse Management Systems (WMS), SAP, or ERP systems is preferred.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and data accuracy.
• Effective verbal and written communication skills.
• Ability to analyze information and solve problems independently.
• Comfortable working in both office and warehouse settings.
• Ability to walk the warehouse floor and assist with inventory projects when needed.

What We Offer

• $26.44 per hour
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Career growth and advancement opportunities
• Stable, full-time employment in a state-of-the-art, high-volume distribution center