Administration Assistant

Administrative Assistant

*This is an on-site role located in Scottsdale, Arizona.

Are you highly organized, detail-oriented, and someone who enjoys keeping an office running smoothly? We're looking for a dependable Administrative Assistant to support our team with day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, and enjoys wearing multiple hats.

Responsibilities:

• Answer and direct incoming phone calls and emails
• Schedule meetings, appointments, and maintain calendars
• Prepare correspondence, reports, and other documents
• Perform accurate data entry and maintain filing systems
• Order and manage office supplies
• Assist with travel arrangements and meeting coordination
• Greet visitors and provide excellent customer service
• Support various departments with administrative tasks as needed
• Maintain confidential information with professionalism

Qualifications:

• 2+ years of administrative, office support, or customer service experience preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to prioritize multiple tasks and meet deadlines
• Professional, dependable, and team-oriented attitude

Why Join Us?

• Competitive compensation
• Benefits package (medical, dental, vision, PTO, and 401(k), if applicable)
• Stable, collaborative work environment
• Opportunities for growth and development

Pay: Competitive and based on experience.

Schedule:

• Monday–Friday
• Full-time

Headfarmer is a premier Consulting & Recruiting firm specializing in the placement of the upper echelon of Finance, IT, and Human Resource talent in the greater Phoenix area. We offer a unique process of "headfarming" which provides a level of professional support to both candidates and clients that exceeds recruiting industry standards.

Above it all, we believe in what we call selfless acts of service—we’re going to do the right thing for our clients and candidates, no matter what it means for us.

Hunters provide for today. Farmers cultivate for a generation. We’re not headhunters ... we’re Headfarmers.