Administration Associate

The Administrative Associate provides office support through a variety of administrative activities and related tasks. Responsibilities include answering incoming calls, directing calls to the appropriate associates, requisitioning office supplies, drafting and editing documents, performing data entry, assisting with projects, and providing administrative support to the Director of Business Operations.

Duties and Responsibilities

· Provides administrative support to various company departments and projects.

· Orders, receives, stocks and distributes office supplies.

· Assists with other related clerical duties such as scanning, filing, data entry, document processing, and contract coordination.

· Maintains safe and clean reception and conference area by complying with procedures, rules, and regulations.

· Coordinates building maintenance needs with landlord.

• Oversees office maintenance.
• Maintain the breakroom.
• Answer main ZGlobal phone lines.
• Route calls to employees.
• Back-up to Safety Program.
• Assist with travel planning for employees.
• Responsible for records management.
• Scribe meeting notes.
• Oversee access to building.

Job Requirements

Level of Education: High School Diploma

Amount of Experience: 2-3 years of similar experience. Must be computer literate, proficient in Microsoft: Outlook, Office; professional verbal and written communication; excellent time management skills; ability to work under pressure, to adjust to constant changes and to handle multiple tasks; ability to work with moderate or limited supervision based on objectives set by supervisor; ability to work on tasks utilizing judgment, tact and resourcefulness; skill in developing and maintaining good work relationships.

This is a full-time position. Monday through Friday, 8:00 a.m. to 5 p.m.

Certification: None.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Working Conditions:

• Work is generally performed in an office environment.
• Frequently sits at a desk and in meetings for long periods of time.
• Expected to work as required to accommodate the needs of the Company.