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Administration - Facilities Manager

Puyallup Tribe of Indians

Tacoma, WA

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JOB DETAILS
SKILLS
Administrative Management, Advertising, Best Practices, Bidding, Budget Management, Budgeting, Building Renovation, Calculators, Capital Project, Communication Skills, Competitive Analysis/Strategy, Computer Skills, Concrete, Construction Inspection, Construction Safety, Contract Management, Contract Review, Copying Machines, Documentation, Driver's License, Economic Development, Emergency Planning, Emergency Procedures, Emergency Response, English Language, Facilities Management, Finance, Grant Writing, Home Inspections, Industry Standards, Lift/Move 25 Pounds, Maintain Compliance, Maintenance - Electrical, Maintenance - HVAC, Maintenance Services, Mathematics, Medicine, OSHA, Office Equipment, Operations, Operations Management, Operations Processes, Organizational Skills, PC (Personal Computer) Systems, Performance Reviews, Photocopy, Physical Demands, Preventative Maintenance, Problem Solving Skills, Procedure Development, Project/Program Coordination, Project/Program Management, Property Maintenance, Property Management, Proposal Writing, Public Safety, Purchasing/Procurement, Record Keeping, Rentals, Reporting Skills, Request for Proposals (RFP), Risk Management, Safety Compliance, Safety Standards, Safety/Work Safety, Schedule Development, Spreadsheets, Staff Policies, Supplier Relationship Management (SRM), Surveillance, Telephone Skills, Time Management, Training/Teaching, Vendor/Supplier Evaluation, Vendor/Supplier Management, Vendor/Supplier Relations, Word Processing, Writing Skills
LOCATION
Tacoma, WA
POSTED
Today
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Open: June 1, 2026

Close: June 16, 2026

Job Title: Facilities Manager

Department: Administration

Reports To: Tribal Member Services Division Manager

Hours: 40 Hrs/Wk - Full Time

Salary: Based on Salary Matrix+Benefits

Requisition: 905

*Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:

Under the general direction of the Tribal Member Services (TMS) Division Manager, the Facilities Manager will ensure all Administration buildings are safe, secure and functional. The position will be responsible for various facility capital improvements, project management, repair & maintenance and service contracts.

Essential Duties and Responsibilities
  1. Initiates and manages contracts with vendors to provide preventative maintenance for Tribal Administration buildings including HVAC, elevators, fire protection, building renovations (interior & exterior), surveillance, property management and other related services. Develops a working preventive maintenance system, work order system, and backlog of building repair and maintenance projects. Actively participates on the Tribal Safety Committee.
  2. Performs ongoing inspections of the buildings and grounds to ensure proper maintenance and occupant safety and makes improvement recommendations to the TMS Division Manager.
  3. Cooperatively works with the Economic Development team, Finance and Administration by providing documentation and resources in support of their mission.
  4. Coordinates with the Public Safety department and Safety Committee on emergency preparedness plans including fire evacuation, earthquake, Lahar and lock downs, for each building. Assists with developing procedures specific to each campus. Builds positive relationships with utility companies and service providers and maintains a list of "emergency" phone numbers for communications during outages, emergencies and disasters.
  5. Assists with Requests for Proposal in a competitive bidding and evaluation process by coordinating, advertising and preparing requests for bids for improvements, upgrades, etc., for service and maintenance projects for Tribal Administration staff occupied buildings.
  6. Approves payments to building utility service providers (electric, water, sewer, gas, storage, security, rentals) for recurring monthly recurring charges. Processes project payments to contractors and vendors per contract terms and conditions for Managed Properties repair and maintenance work.
  7. Ensures compliance with building health and safety standards and industry codes.
  8. Coordinates tenant improvements and/or building repairs as needed. Works with Tribal Directors to make modifications to provide efficient work spaces.
  9. Performs project management objectives including tracking of tasks, assignments, deliverables, due dates, etc. and keeps all involved staff apprised of project status and progress.
  10. Performs accurate assessments for repair and maintenance regarding utilities, foundation, site, and settlement issues in order to make qualified judgments of suspected problems, ranging from changes in comfort and functionality of all systems. Works with various contractors to provide repair and maintenance work following applicable Tribal procurement standards.
  11. Positively follows instructions, responds to management direction; takes responsibility for own actions; completes tasks on time and within budget and keeps supervisor apprised to status of projects.
  1. Responsible for responding to all emergency calls regarding facility related issues. Takes steps to minimize impact on daily operations.
  2. Assists TMS Division Manager and Realty Director with inspections of new buildings and sites available for purchase/use by Tribal Administration.
  3. Manage contractor and vendor relationships with the objective of building trust and confidence. Continually communicates with TMS Division Manager on contractor and vendor performance.
  4. Manage and review service contracts to ensure facility management needs are being met.
  5. Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.
  6. Assists building's maintenance staff with projects that are out of their scope.
  7. Coordinates with building's Lead Maintenance positions to assist with Tribal projects and repair and maintenance tasks, as needed.
  8. Assists in developing and coordinating programs to meet organizational goals by providing facilities information and available services.
  9. Performs other duties as assigned.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the Puyallup Tribe of Indians personnel policies and procedures, and all applicable laws. Responsibilities include interviewing, hiring, coaching and training, and mentoring employees; reviewing employee time cards, attendance, and time-off requests; planning, assigning, and directing work; appraising performance; rewarding, recognizing and counseling employees; addressing complaints and resolving problems. Assigns & coordinates repair services and maintenance work as required.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's Degree in Building Science, Building Operations, Project Management or other related field from an accredited institution and four years previous work experience responsible for the technical day-to-day of building operations; OR a satisfactory equivalent combination of education and experience on a year-for-year basis as long as technical work experience in hands-on building maintenance and operations is demonstrated. Intermediate computer skills with word processing, spreadsheets and database is required to be able to prepare reports and keep logs and maintenance records.

Must demonstrate:
  • Ability to write operating procedures for facilities oversight systems, teach operators, and ability to evaluate their performance in determining best practice protocols.
  • Ability to schedule work with contractors, sub-contractors and service providers.
  • Sensitivity to working in a culturally diverse environment.
  • A strong working knowledge of codes, standards, OSHA, etc. required to operate a public facility.
  • Strong organizational and communication skills.
  • Ability to maintain a safe working and operating environment for staff, visitors, Tribal members and families.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedural manuals and grant applications. Ability to write routine reports and correspondence clearly and informatively.

Mathematical Skills

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's and to calculate percentages. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to understand and mitigate risk independently and exercise good judgment in difficult situations. Ability to define operating risks and developing mitigation plans of action written into Emergency Operating Procedures.

Licenses/Other

Must submit and be able to pass a criminal background check prior to employment and periodically after employment.

Must have and maintain a valid and unrestricted Washington State driver's license and be insurable, and must sign a release of information to obtain a Washington State Driving Abstract.

Other Skills and Abilities

Working knowledge of general building maintenance.

Must be able to maintain strict confidentiality.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier and other office equipment.
  • Requires the ability to read, write, communicate, and interpret information accurately in English.
  • Requires the ability to concentrate and consistently produce accurate work.
  • The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell.
  • The employee is occasionally required to stoop, kneel, crouch, or crawl.
  • The employee must frequently lift and/or move 10 to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level is usually moderate but occasionally loud.
  • The physical exertion is moderate.
  • May be exposed to chemicals.
  • Work is performed in an office setting with occasional outdoor site visits.
  • There are frequent employee contacts and interruptions during the day.

Indian Preference Employer as Required by Law

Online Application Tips:

1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.

2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.

3. Indian Hiring Preference - send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.

4. Provide 3+ references (we cannot obtain references from direct family members - mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov

5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.

6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)

7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.

*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.

If you have any questions about the positions or the online application, please call (253) 573-7863

or email jobs@puyalluptribe-nsn.gov.

3009 E. Portland Ave., Tacoma, WA 98404

Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.

About the Company

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Puyallup Tribe of Indians

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