Administration & Finance Coordinator

Title: Administration & Finance Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,739 - $48,000

Pay Band: 4

Agency: Marine Resources Commission

Location: main location

Agency Website: WWW.MRC.VIRGINIA.GOV

Recruitment Type: General Public - G

Job Duties

The Marine Resources Commission seeks a knowledgeable individual to serve as the Administration and Finance Coordinator. The selected individual will provide administrative and accounting support to the Administration and Finance department. The position is responsible for ensuring the agency has controls in place that safeguard all assets. Duties include entry of controlled and capitalized items, inventories and reconciliation of controlled and capitalized assets to Cardinal and FAACS reports. Prepares all agency surpluses items for sale and disposal, tracks revenue from sale of surplus. Maintains Vehicle database for all agency vehicles, coordinates insurance claims for vehicles and vessels. Processes Accounts Payable vouchers and Employee Expenditure vouchers for payment. Acts as proxy reviewer in Bank of America Works. Creates policies and procedures for assigned duties. Covers receptionist duties during absences and lunch breaks on rotation.

Minimum Qualifications

• Graduation from high school or equivalent.
• Working knowledge of bookkeeping and accounting principles and practices.
• Knowledge of standard office equipment, including computer skills, data entry, word processing, development of spreadsheets and database manipulation.
• Must have good command of the English language and the ability to create correspondence with correct grammar usage.
• Ability to perform detailed work with numerical data and make mathematical calculations rapidly and accurately.
• Ability to work with the public and coworkers.

Additional Considerations

Preferred Qualifications:

• College courses in business or accounting.
• Accounts Payable experience.
• Experience with tracking assets and conducting inventories.
• Experience with credit card online reconciliation.
• Experience with the Commonwealth of Virginia's Fixed Asset Accounting and Control System.
• Experience with the Commonwealth of Virginia's Cardinal Financial System.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

A Completed STATE APPLICATION is REQUIRED.

Contact Information

Name: Malinda Cross

Phone: 757-247-2216

Email: HR@MRC.VIRGINIA.GOV

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.