Administration Manager

Job Title: Administration Manager
Company: KYA Services, LLC
Location: Santa Ana, CA
Employment Type: Full-Time

Salary Range: $85,000 - $90,000

About KYA

KYA is a leading specialty construction company focused on delivering high-quality environments through innovation, integrity and operational excellence. We are committed to building strong teams, developing leaders and creating efficient systems that support scalable growth. Recognized as a USA TODAY Top Workplace, we foster a collaborative, team-oriented culture that values innovation, well-being and shared success. We empower our team members to listen, understand and advise, creating an environment where every voice contributes to meaningful impact.

Position Overview

KYA is seeking a highly organized, proactive, and solutions-driven Administration Manager to lead and oversee the daily operations of the Administration Department. This role is critical to ensuring consistency, efficiency, and alignment across administrative functions, while supporting company-wide initiatives and leadership priorities.

The ideal candidate is a strong leader who thrives in a fast-paced environment, has a passion for process improvement, and can effectively manage both people and systems.

Key Responsibilities

• Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy
• Lead, mentor and develop a team of Administrators
• Establish, implement, and maintain policies and procedures to support operational excellence
• Partner cross-functionally with Marketing, IT, and Business Development teams
• Manage internal processes including onboarding coordination, documentation, and compliance tracking
• Oversee budget tracking and administrative cost controls
• Ensure proper documentation, file management and record-keeping systems are maintained
• Identify opportunities for process improvement and implement scalable solutions
• Support leadership with reporting, project coordination and strategic initiatives

Qualifications

• Bachelor’s degree in Business Administration or related field preferred
• 5+ years of administrative or operations experience, with at least 2+ years in a leadership role
• Strong leadership and team management skills
• Excellent organizational and time management abilities
• Experience developing and implementing policies and procedures
• Strong communication and interpersonal skills
• Proficiency in Google Workspace and administrative systems
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Key Competencies

• Leadership & Team Development
• Process Improvement & Systems Thinking
• Attention to Detail
• Communication & Collaboration
• Accountability & Ownership
• Strategic Thinking

Why Join KYA
Opportunity to be part of a growing, innovative company
Collaborative and team-oriented culture
Leadership development and growth opportunities
Competitive compensation and benefits package