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Administration Support Assistant

Tranzeal Inc.
  • Paris, KY
  • Quick Apply
1 day ago

Job Description

Title- Administration Support Assistant
Worksite:USA-KY Paris
Worksite Location:7001 Martin Luther King Jr. Blvd., Paris, KY, 40361

Work Schedule (Shift/Work Hours):7:30/8:00am start time, M-F


Role Overview
100% onsite, temp-to-hire administrative position supporting a manufacturing/industrial site. This is a high-visibility, people-facing rolenot a heads-down administrative job. Personality, executive presence, communication skills, and discretion are central to success.
Work Split
~50% Administrative Support: scheduling meetings, coordinating team lunches and events, greeting executives and site visitors, meeting coordination, and general site administration.
~50% Employee Engagement/Culture: partnering closely with HR and the Engagement Committee, welcoming leaders to the site, coordinating PPE and readiness for visitors, and supporting engagement and company culture initiatives.
Key Responsibilities
Support internal company communications and announcements.
Make announcements during Town Halls; confident public speaking required.
Take meeting minutes.
Handle confidential/sensitive information with discretion and professionalism.
Process POs and perform general administrative tasks.
Must-Have Qualifications
Strong communication skills and executive presence; comfortable speaking in front of groups.
Demonstrated discretion and professionalism with sensitive information.
Strong organizational skills.
Ability to interact comfortably with employees, leadership, HR, and external stakeholders.
Proficiency in Microsoft Office.
Preferred Qualifications
Prior manufacturing/industrial administrative experience (strongly preferred); understands the pace and expectations of a site-based operation.
SAP/ERP experience.
Ideal Profile
A polished, outgoing administrative professional who is comfortable interacting with executives and speaking to groups, while also willing to handle hands-on administrative and employee-engagement work. Personality, communication, discretion, and site presence matter significantly.



Job Information
Job Taxonomy:Administration Assistant
Job Title:Administration Support Assistant
Job Description:The Opportunity:
The Administrative Support Assistant performs a range of complex administrative and operational support activities requiring interpretation of established guidelines and the ability to make judgments where standard procedures may not fully apply. Supports a broad scope of business processes within a manufacturing environment to ensure effective operations and drive efficiency.
This role partners with cross-functional teams and external stakeholders to coordinate activities, manage information flow, and support site-level priorities. Responsibilities may include research, reporting, and preparation of presentations. Work may involve handling sensitive and confidential information and providing support to senior leaders.
Qualifications
Minimum Requirements:
  • 2-3 years of administrative or operational support experience, preferably in a manufacturing, biotechnology or production industrial setting.
  • Demonstrated ability to manage multiple priorities and work independently with minimal supervision.
  • Strong organizational, time management, and problem-solving skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Processing Purchase orders (PO's)
  • Strong written and verbal communication skills.

Preferred Qualifications:
  • SAP, ERP system knowledge
  • Experience supporting complex or technical business processes.
  • Experience working with vendors and coordinating external partnerships.
  • Familiarity with expense reporting, KPI tracking, and operational reporting tools.
  • Experience supporting site-level or senior leadership.
Skills/Experience:Key Responsibilities:
  • Perform advanced administrative support activities requiring independent judgment, prioritization, and adaptation of standard procedures.
  • Coordinate cross-functional activities and communications with internal teams and external vendors to support site operations.
  • Conduct research, compile data, and prepare reports, dashboards, presentations, and other business materials.
  • Support financial and operational processes such as expense tracking, cost allocation, and documentation management.
  • Partner with Facilities/Maintenance and external vendors to coordinate building-related projects, repairs, and site updates.
  • Track and support completion of site KPIs, ensuring accuracy and timeliness of reporting.
  • Manage office operations, including meeting coordination, calendar management, and workspace logistics.
  • Plan and execute site events, meetings, and trainings, including communication and logistical coordination.
  • Oversee mailroom operations, including incoming and outgoing shipments and distribution.
  • Maintain document control systems (electronic and physical) in compliance with company policies and regulatory requirements.
  • Provide support for HR and Talent Acquisition processes, including interview coordination and onboarding logistics.
  • Coordinate with IT for onboarding needs, including equipment setup, access, and workspace readiness.
  • Communicate effectively with stakeholders at multiple levels to exchange information, ensure alignment, and drive engagement.
  • Handle confidential information with a high degree of professionalism and discretion.

Numbers & Facts

LocationParis, KY

Skills

  • Administrative Skillsunmatched
  • Biotech and Pharmaceuticalunmatched
  • Business Processesunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Control Systemsunmatched
  • Corporate Communicationsunmatched
  • Corporate Complianceunmatched
  • Corporate Policiesunmatched
  • Cost Allocationunmatched
  • Cross-Functionalunmatched
  • Data Collectionunmatched
  • Document Controlunmatched
  • Document Managementunmatched
  • ERP (Enterprise Resource Planning)unmatched
  • Establish Prioritiesunmatched
  • Expense Reportsunmatched
  • Expense Trackingunmatched
  • Facilities and Maintenanceunmatched
  • Financial Operationsunmatched
  • Leadershipunmatched
  • Logisticsunmatched
  • Mail Processingunmatched
  • Manufacturingunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • Onboardingunmatched
  • Operational Supportunmatched
  • Operations Managementunmatched
  • Operations Processesunmatched
  • Organizational Skillsunmatched
  • Performance Metricsunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Problem Solving Skillsunmatched
  • Process Manufacturingunmatched
  • Purchase Ordersunmatched
  • Regulatory Requirementsunmatched
  • Reporting Dashboardsunmatched
  • Reporting Skillsunmatched
  • Research Skillsunmatched
  • SAP ECC (fka SAP R/3 and SAP ERP)unmatched
  • Systems Maintenanceunmatched
  • Time Managementunmatched
  • Writing Skillsunmatched

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