Administrative / Accounting Assistant

Architectural firm seeking an innovative AdministrativeAccounting Assistant with strong organizational skills to contribute to its diverse team of professionals.Duties include• Maintain office files both electronic and hardcopy. Scan documents into system under appropriate project.• Maintain meeting minutes in accordance with internal and client procedures.• Reconcile AMEX receipts to statements. Ensure proper project number is charged.• Enter AP invoices into QuickBooks. Perform check runs as needed.• Bill Clients and enter AR invoices into QuickBooks monthly or as needed.• Receive and account for employee timesheets for bi-weekly payroll.• Draft and format letters assessments and reports with project information.• Schedule and maintain calendar of appointments meetings and travel itineraries and coordinates related arrangements.• Coordinate conference room scheduling.• Answer phones transfer calls to appropriate parties relay messages.• Greet and direct guests entering and leaving the office.• Assemble and compile basic data for presentations as directed.• Prepare AIA contracts. Type material from rough drafts or revised drafts following standardized formats using AIA software.• Ensure contracts are signed by appropriate principals. Mail scan and file as needed.• Perform other duties as assigned. Requirements High School Diploma or GED plus a minimum of 2 years experience in related field. Strong Microsoft Office skills required including Outlook Word Excel Power Point and Adobe Suite. Experience in Adobe InDesign preferred Excellent verbal written and communication skills required Experience working in the Architectural & Engineering industry a plus The ability to work independently and multi-task is crucial. Candidate must be organized flexible and able to prioritize in a fast-paced environment. Proficiency in QuickBooks is highly preferred