Administrative Accounts Specialist

Position Overview

Ultimate Staffing Services is actively seeking a professional to join their client's team in San Diego. This role serves as a key point of contact for customers and internal teams while supporting customer account maintenance, data entry, administrative, and basic A/R functions. The ideal candidate should be organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Respond to customer inquiries regarding accounts, invoices, payments, and company information.
• Deliver professional customer service and maintain positive customer and vendor relationships.
• Manage incoming calls, mail, deliveries, office supplies, and administrative tasks.
• Perform accurate data entry and maintain records in QuickBooks, Sage 100 ERP, and other business systems.
• Generate reports, maintain filing systems, and support document management and record retention.
• Assist multiple departments with administrative support, special projects, and operational initiatives.
• Basic A/R functions

Qualifications:

• Accurate and efficient data entry skills with exceptional attention to detail.
• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and analytical skills.
• Ability to work independently and within a team environment.
• Professional demeanor and positive attitude.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and intermediate to advanced Excel.
• Experience with QuickBooks Desktop preferred.
• Experience with ERP systems required; Sage 100 experience strongly preferred.
• Ability to learn and adapt to new software systems and technology.

Required Work Hours

Monday - Friday, 9:30am-5:00pm until company relocates too new building

Benefits

Competitive salary with a pay range of $24.00 - $25.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.