Administrative Analyst I
Location: Birmingham, AL
Contract: 1 Year
Client- Alabama Power
Job Summary
We are seeking a detail-oriented Administrative Analyst I to support project administration, reporting, invoice processing, timesheet tracking, procurement documentation, and records management. This role will support O&M and Capital projects while ensuring project files, reports, invoices, and administrative processes are accurate, organized, and completed on time.
The ideal candidate will be professional, flexible, highly organized, and able to support managers, staff, Compliance, HR, and project teams in a fast-paced environment.
Key Responsibilities
- Process and track staff timesheets for Union and Exempt employees.
- Process invoices in Oracle and support Maximo contract and purchase order submissions.
- Coordinate procurement card reports and related documentation.
- Assist with weekly and monthly project reports, statistics, and PowerPoint presentations.
- Organize and maintain project files, invoices, correspondence, and records.
- Serve as administrative support for S and SharePoint sites.
- Support records retention efforts for construction and project documentation.
- Maintain office supplies and assist with meetings, events, travel, and office relocations.
- Communicate with Compliance, HR, managers, staff, and project teams.
- Ensure adherence to administrative, accounting, and compliance procedures.
- Support emergent work requirements and fill in for executive administrators when needed.
Required Qualifications
- Administrative, project support, invoice processing, or office coordination experience.
- Experience with timesheets, invoices, procurement card reports, and project documentation.
- Proficiency with Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and respond to changing work needs.
- Strong written and verbal communication skills.
- Professional and responsive approach with internal and external stakeholders.
Preferred Skills
- Experience with Oracle, Maximo, SharePoint, or similar business systems.
- Experience supporting O&M, Capital, construction, utility, or project-based environments.
- Knowledge of records retention, purchase orders, contracts, and compliance procedures.
Key Skills
Administrative Support, Project Coordination, Invoice Processing, Oracle, Maximo, Timesheets, Purchase Orders, SharePoint, Records Management, PowerPoint, Reporting, Compliance Support, HR Coordination, Office Administration.