Administrative Analyst II

Administrative Analyst II

Salary

$116,532.00 - $131,878.50 Annually

Location

Administrative Office, 2950 Peralta Oaks Ct., Oakland, CA

Job Type

Full-time (37.5 hrs)

Job Number

26-REG-RS-16

Division

Finance & Management Services

Opening Date

09/23/2026

Closing Date

10/14/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

The Position

The Park District has two (2) vacancies located at the Park District's Administrative Office in Oakland, CA. One vacancy is in the Grants Department, and one vacancy is in the Risk Management Department. The hiring pools established from this recruitment will be used to fill the current vacancies and additional vacancies that may occur during the one-year life of the hiring pools.

Grants - Administrative Analyst II

The East Bay Regional Park District is currently recruiting for an Administrative Analyst II to support the District's Grants Department, with administration and oversight of grant-funded programs and projects that support natural resources, public access, and enjoyment of Park District lands. This role will support a diverse portfolio of funding programs, including local grantmaking, FEMA Public Assistance, and funding from the Regional Parks Foundation, while coordinating closely with internal departments and external funding agencies. The Administrative Analyst II will analyze grant requirements and funding opportunities, assist with grant budgets and funding strategies, coordinate reimbursement requests and amendments, monitor compliance and deadlines, and maintain complete and well-organized grant records. The position will also prepare the documentation required for the annual Single Audit, as well as prepare reports, data, and presentations for staff and the Board of Directors, support grant closeout and federal reporting requirements, and help ensure successful delivery and documentation of grant-funded work. The position offers an opportunity to work across a variety of funding programs and multidisciplinary projects while building relationships with funders, project partners, District staff, and leadership in support of the District's mission.

Risk - Administrative Analyst II

The East Bay Regional Park District is currently recruiting for an Administrative Analyst II to support the District's Risk Management Department, with analytical and administrative work related to District-wide risk management, contract insurance review, the comprehensive insurance program, and budget development. This role will analyze contracts, scopes of work, insurance requirements, and other information to support the identification and evaluation of risks associated with District operations, projects, and agreements. The Administrative Analyst II will collaborate with departments and external partners to review insurance and risk considerations, support the development and administration of the District's insurance programs, and assist with related budget development and financial analysis. The position will research and evaluate information, prepare clear reports and recommendations, maintain accurate documentation, and communicate findings to staff and stakeholders. The position offers an opportunity to work across the District on a variety of operational, contractual, and insurance-related matters while helping protect District resources and support sound business practices.

IDEAL CANDIDATE:

• Demonstrated analytical experience researching complex issues, interpreting information, identifying trends or risks, and developing sound recommendations.
• Experience with financial and/or program administration, including budgets, expenditures, funding sources, contracts, grants, insurance, or related business processes.
• Strong compliance and regulatory experience, with the ability to interpret requirements, maintain accurate documentation, and ensure deadlines and obligations are met.
• Exceptional organization and project coordination skills, with experience managing multiple priorities, tracking deliverables, and working collaboratively across departments and with external partners.
• Strong written and verbal communication skills, with the ability to prepare clear reports, presentations, and recommendations for stakeholders and/or governing bodies.
• Builds effective working relationships and demonstrates sound judgment, attention to detail, accountability, and the ability to work independently on complex assignments.

RECRUITMENT TIMELINE:

• Deadline for Filing: Wednesday, October 14, 2026, at 5:00 pm
• Qualifications Review: Mid-October 2026
• Tentative Date of Onsite Examinations: Week of November 2, 2026

ABOUT US:

The East Bay Regional Park District is a system of beautiful parklands in Alameda and Contra Costa counties to the east of San Francisco. The system comprises 73 parks spanning across 126,809 acres, 1,250 miles of trails, and 55 miles of shoreline. We manage and preserve natural and cultural resources for all to enjoy and protect. The regional parks are ideal for healthful recreation and environmental education. Learn about our Mission and Vision, History, and our contributions to the United Nations 17 Sustainable Development Goals.

OUR MISSION:

EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.

OUR VALUES:

• Respect - We honor the land we steward, each other, and the park visitors we serve.
• Resilience - We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships - Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness - We communicate openly, honestly, and reliably.
• Transparency - We hold the publics trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.

WHY WORK FOR EBRPD?

• Working with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
• A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.
• Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click here for details regarding additional benefits.
• Tuition reimbursement and professional development.
• Free on-site parking.
• Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)
• Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch).

Example of Duties

On assigned projects, plans and conducts technical administrative studies and analyses, including identification of administrative problems, determination of study approach and techniques; gathers, evaluates and tabulates study data; formulates recommendations and prepares reports on the basis of evaluated data and information; evaluates priority of assignments and projects and ensures follow-up and completion through workload planning and scheduling; studies organizational work flow and layout; prepares drafts of administrative bulletins; procedures and memoranda; may assist in the completion or analysis of departmental budgets; may administer special projects under the direction of the reporting Manager. Performs related duties as assigned.

Administrative Analyst II is the journey level class of this series, focusing on the difficult and complex administrative, technical, and analytical tasks within the department.

This position provides primary assistance generally in one of two ways: (1) By serving in lieu of the Manager, and (2) By delegation of entire projects that would otherwise fall to the Manager. When serving "in lieu of", this position operates with the full authority of the Manager. When performing assigned projects, this position determines the methodology to be used and holds the main responsibility for the advancement of the project. Projects may range widely in terms of subject matter but typical topics would include: matters of policy, procedural analysis, budgetary analysis, operating efficiencies, staff/personnel problems, etc. Indicators of this position would include: that some projects would be of a District-wide nature; that some projects would entail some high level contacts, such as other department heads or outside agencies at the department head level; that some projects would result in Board policy material, including related Board presentations; and that most projects would be of a level that is beyond the entry level Administrative Analyst I position. Performs related duties as assigned.

Minimum Qualifications

Education: A Bachelors Degree from an accredited college or university in an area to provide the base related analytical skill, and

Experience: Five years experience performing professional-level administrative support tasks, in a setting relevant to the departmental position to be filled.

Substitution:

• Additional experience may be substituted for a maximum of two years of required education on a year-for-year basis.

• Acceptable experience gained at the EBRPD department in question may credit toward "Experience" at a rate of 8 months EBRPD experience equals 1 year of outside experience.

The level and scope of the knowledge and abilities listed below are related to job duties as defined under "Class Characteristics" and vary between the I and II levels.

Knowledge of:

• Database management;

Skills:

• Effective and well-developed verbal and written communication skills.

Ability to:

• Research and write analytical and administrative documents, including both narrative and statistical documents, at the professional level;
• Make timely and sound decisions;
• Work independently without close supervision;
• Coordinate multiple tasks and priorities;
• Plan and organize analysis and monitoring activities; and
• Establish and maintain positive and cooperative working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers and park users.

Additional Information

CONDITIONS OF EMPLOYMENT:

FOR THE POSITION LOCATED WITHIN THE PUBLIC SAFETY UNIT'S FIRE DEPARTMENT:

• May be required to work weekends or evenings.

UNION AFFILIATION:

AFSCME: East Bay Regional Parks Employees, Local 2428, American Federation of State, County & Municipal Employees (AFSCME), AFL-CIO, represents this classification. Wages, hours, and other terms of conditions of employment are covered in a Memorandum of Understanding (MOU) between the Park District and Local 2428. The probationary period for this classification is nine (9) months.

Internal Promotions: Placement shall be made at the first step in the salary range for the new position (Step A) unless the salary rate at Step A of the new position is less than a 5% increase. In such instances, the employee will be placed at a step in the new salary range that ensures at least a 5% increase.

Application materials for this position consist of two (2) required parts:

• A current East Bay Regional Park District application submitted online, AND
• Completed supplemental questions

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied to a position on GovernmentJobs.com, please allow time to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.

Notification: All applicants will be notified of the status of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.

Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or oral examination/interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.

Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Division at (510) 544-2154 at least five business days before the test.

Equal Opportunity Employer: The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.

For information regarding the Districts applicable benefits package, please visit http://www.ebparks.org/about/jobs/resources/default.htm.

For temporary and/or on-call assignments, there are no benefits offered.

01

The purpose of the supplemental questionnaire is to allow you to elaborate your experience. Therefore, please answer the supplemental question(s) thoroughly and accurately. Answers to the supplemental questions must be supported by the experience section of the application. "See Resume" or "N/A" as a response will not be considered sufficient information to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Additionally, by submitting this written work, you affirm that it is your own original creation and that no part of this work has been written or edited by external sources, including but not limited to AI tools, professional writing services, or any other individuals.

• I have read the statement above and understand that providing insufficient information can affect my ability to continue to next steps in the recruitment. I affirm that the submitted work is my original creation and confirm that no part of this work has been edited or written by external sources, including but not limited to AI tools, professional writing services, or any other individuals.

02

Please select the highest level of education you have completed.

• I do not have a High School diploma or equivalent
• High School diploma or equivalent
• Some college
• Associates degree
• Bachelors degree
• Masters degree or higher

03

How many years of professional-level administrative support experience do you have in the area of grants administration?

• None
• Less than one year
• One to three years
• Three to five years
• Five to six years
• Six to seven years
• Seven or more years

04

How many years of professional-level administrative support experience do you have in contract insurance review, risk assessments, comprehensive insurance programs, and budget development coordination related to Risk Management?

• None
• Less than one year
• One to three years
• Three to five years
• Five to six years
• Six to seven years
• Seven or more years

05

Please select all options below that accurately describe your professional experience.

• Grants administration or grant management
• Federal, state, or local government grants or funding programs
• FEMA Public Assistance or other federal disaster assistance programs
• Grant budgeting, expenditure tracking, reimbursement requests, or financial reporting
• Grant compliance, monitoring, reporting, or closeout
• Contract administration or contract management
• Contract insurance review or evaluation of insurance requirements
• Risk assessment or risk management
• Insurance program administration or coordination
• Budget development, monitoring, forecasting, or financial analysis
• Regulatory, policy, or compliance analysis
• Data analysis, research, or development of recommendations
• Project or program coordination involving multiple departments or stakeholders
• Development of reports, presentations, or recommendations for management, executives, boards, or public bodies
• Maintaining databases, tracking systems, records, or documentation for complex programs
• Communication and coordination with external agencies, contractors, consultants, funding agencies, or other organizations

06

Describe your experience providing analytical or administrative support in one or more of the following areas: grants management, contracts administration, insurance/risk management, compliance, or financial administration. Describe your responsibilities, years of experience, the types of organizations or programs involved, and the analytical work you performed. (Please clearly define the area in which you are describing.) If you have no experience, please indicate "N/A".

07

Describe your experience interpreting and applying laws, regulations, policies, procedures, contractual requirements, or other compliance requirements. How did you ensure that requirements were met, and what steps did you take when you identified a potential compliance issue? If you have no experience, please indicate "N/A".

08

Describe your experience managing or administering grants or other externally funded programs. Include your experience with grant budgets, reimbursement requests, compliance requirements, reporting, amendments, recordkeeping, monitoring deadlines, and/or grant closeout. Please describe your specific role and the tools or systems you used to track grant requirements and documentation. If you have no experience, please indicate "N/A".

09

Describe your experience supporting contract review, insurance review, risk assessment, or risk management activities. What information did you analyze, what factors did you consider in identifying or evaluating risk, and how did you communicate your findings or recommendations to others? If you have no experience, please indicate "N/A".

Required Question

Employer East Bay Regional Park District

Address 2950 Peralta Oaks Court

Oakland, California, 94605

Phone (510) 544-2154

Website http://www.ebparks.org