Administrative Skills, Analysis Skills, Budgeting, Business Analysis, Communication Skills, Contract Management, Data Analysis, Data Collection, Detail Oriented, Documentation, Establish Priorities, Finance, Financial Projections, Financial Reporting, Financial Systems, Forecasting, Funding, Mail Processing, Microsoft Excel, Microsoft Outlook, Multitasking, Office Equipment, Organizational Skills, Pivot Chart, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Regulations, Reporting Dashboards, Reporting Skills, Software Administration, Spreadsheets, Team Player, Writing Skills
Administrative Analyst
W2- local to LA area
Our direct client has a contract opening for an Administrative Analyst for their Engineering Services Group in downtown Los Angeles.
The assignment is for 6 mos with the option to extend or convert to direct full time after the contract period
* Please note this position requires the successful completion of a background check, drug screen, employment and education verification prior to starting work
The work schedule is a 9/80 hybrid schedule (Requires 3 days in office Monday - Wednesday) starting as early as 7:00am 4:45pm with every other Friday off.
The Administrative Analyst will work in team-oriented environment. This position will help provide administrative support to act as a lead to collect and track data received from project managers, project sponsors, and project financial reporting systems to prepare draft CIP quarterly reports; log funding requests; assist in the preparation of quarterly CIP budget baselining and planned expenditures spreadsheets; assist in preparation of monthly CIP spending forecast; assist documenting various CIP related memos, procedures, and reports; schedule meetings in Outlook with various stakeholder groups; maintain the CIP Office shared email inbox; administration of tasks in the Power Apps based CIP budget system; create or refine various Excel worksheets; create dashboards using existing data.
Special Requirements
- Proficient at Outlook
- MS Forms
- MS Excel data analysis functions such as Xlookup and Index/Match
- Know and understand dashboarding functions such as PivotTables and Pivot Charts
- Collecting data
- Good communication skills
- Be able to work with others and team oriented
- Be proficient in excel and interpret data
Experience Qualifications:
Bachelor's degree from an accredited college or university in a related field and fouryears relevant experience; or master's degree from an accredited college or university in a related field and two years relevant experience. (Preferred Degree in Finance, Economics, or Engineering
- KNOWLEDGE IN PROCESSING: Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems; contract development and administration; pertinent laws, codes, and regulations; and current office technology and equipment.
- REQUIRED SKILLS AND ABIILITIES TO: Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures; provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports; administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.
- Proficient at Outlook, MS Forms, MS Excel data analysis functions such as Xlookup and Index/Match
- Dashboarding functions such as PivotTables and Pivot Charts
- Personable, Team Player, Flexible, Multitask and handles pressure well.
- Detail orient, Organized, Strong Written and Verbal Communication skills a must.
No Cal PERS membership
This is a must!! Include a note about any CalPERS experience - Y/N
Please put JPC 7084 in the subject line.
No H1B candidates - No Sponsorship / W2 Only - Must be USC or GC
Local Candidates (Southern California)