We are a growing construction and construction services company seeking a highly organized and detail-oriented Administrative & Accounting Coordinator to support daily office operations and accounting workflows.
This role is responsible for collecting, organizing, routing, and entering vendor invoices and receipts, while also serving as the front-line administrative support for the office.
You will work closely with project managers, vendors, and the accounting team to ensure accurate and timely processing of all financial documents.
Key Responsibilities
Accounts Payable / Invoice and Receipt Management
Collect and organize all vendor invoices and receipts
Track missing invoices and follow up with vendors
Route invoices to project managers for approval
Code invoices to correct jobs/cost codes
Enter invoices into accounting software (QuickBooks)
Maintain accurate and organized digital filing system
Assist with payment runs and audit support
Office Administration
Answer phones and direct calls professionally
Greet visitors, vendors, and subcontractors
Manage incoming/outgoing mail and email inquiries
Order office supplies and maintain office organization
Provide administrative support to PMs and leadership
Operational Support
Assist with job documentation and tracking
Support project managers with paperwork and coordination
Help maintain internal systems and workflows
Qualifications
2+ years experience in administrative or accounting support role
Experience with accounts payable or invoice processing preferred
Construction industry experience is a big plus
Strong attention to detail and organization
Ability to manage multiple tasks and follow through
Proficient in Microsoft Office (Excel, Outlook)
Experience with accounting software (QuickBooks)
Key Traits
Extremely organized (nothing falls through the cracks)
Comfortable holding PMs/vendors accountable for approvals
Detail-oriented with financial accuracy
Strong communicator and team player
Numbers & Facts
Location
Keenesburg, CO
Job Type
Full-time
Skills
Accountingunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Administrative Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Constructionunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Documentationunmatched
Follow Throughunmatched
Health Insuranceunmatched
Intuit Quickbooksunmatched
Leadershipunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Operational Supportunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Project/Program Managementunmatched
Systems Maintenanceunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Transportation Routingunmatched
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