"Greater Happens HERE"
Title: Administrative and Office Specialist III
State Role Title: Admin and Office Spec III
Hiring Range: up to $56,199.00, commensurate with Education and Experience
Pay Band: 3
Agency: Virginia State University
Location: Virginia State University
Agency Website: www.VSU.edu
Recruitment Type: General Public - G
Job Duties
The mission of the Department of Mass Communications is to pursue excellence while preparing and
inspiring student leaders to be transformative global media innovators who are adept at traditional and emerging communication technologies and prepared for evolving mass communication careers.
The vision of the Department of Mass Communications is to maintain a world-class vision of excellence which is designed to prepare students to assume productive leadership roles anywhere in the world.
This position serves as the "Point of Contact" for the department. The position will be proactive and
reactive to the needs and requirements of all students, faculty, staff and other members of the VSU
community for the department and the chair.
Minimum Qualifications
REQUIRED FOR ENTRY:
The ability to work in independently and within groups.
The ability to handle highly confidential forms and documents and files.
Ability to processes and procedures for CHSS, as the position works closely with the chair with contacting faculty and
students.
Knowledge of VSU/Commonwealth of Virginia platforms – Cardinal, Chrome River, SNOW forms, Degree Works, and BANNER 9.
Working knowledge of Adobe Suite, Microsoft Suite, and other software.
Ability to work with all CHHS administrative assistants and personnel from the dean’s office.
Ability to work effectively and collaboratively with CHHS administrative assistants and Dean’s Office personnel.
Ability to communicate professionally, coordinate tasks across departments, maintain positive working relationships, exercise sound judgment, and provide responsive administrative support in a team-oriented environment.
Additional Considerations
PREFERRED QUALIFICATIONS:
3-5 years’ experience as an administrative assistant or;
3-5 years’ managing a high paced and professional office.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.
Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.
Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging &
Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
Contact Information
Name: Dominique M. Fisher
Phone: 804-524-5075
Email: dfisher@vsu.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
| Location | Chesterfield, Virginia |