Administrative and Projects Technician

Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you. Full health care coverage, a generous 401(k), and a month of annual paid time off are some of our amazing Company benefits. Our Company culture will make you feel right at home.

A Brief Overview
The Administrative Project Technician provides administrative, technical, and operational support to the Project Development and Environmental teams. This role supports project planning, documentation, procurement coordination, and records management, while helping ensure efficient execution of projects in a regulated environment. The position serves as a key support function by coordinating activities, maintaining project documentation, assisting with compliance requirements, and supporting field and office operations.

Location: This is an in-person position located in Fairbanks, Alaska

Starting Wage Range: $37.81 - $38.67/hour

What you will do

• Assist with scheduling and organizing meetings, conferences, and events, including logistics, document preparation, and recording minutes.
• Manage office and operational support tasks, including supply inventory, service scheduling (e.g. shredding, facility work orders), and maintaining common areas in a professional manner.
• Assist with procurement activities, including entering requisitions into the system, collecting, purchasing related documents, and coding receipts.
• Attend internal and external meetings, including design reviews, and document detailed technical meeting notes.
• Support procurement (Purchase Requisitions/Purchase Orders), contract administration, and change order tracking.
• Provides records management assistance, including maintaining active, retired, and archived filing systems in both electronic and paper forms.
• Support project planning, scheduling, and tracking activities, including identifying and reporting issues related to timelines, budgets, and deliverables.
• Ensure proper handling, labeling, and implementation of Controlled Unclassified Information (CUI).
• Provide support to Project Managers, Engineers, and Quality Assurance staff, including field assistance with inspections, data collection, and reporting. Assist with research and analysis of certain project components.
• Assist with developing, updating and managing project documentation, including tracking project numbers and maintaining project-related systems, including SharePoint site.
• Learn, adopt, and apply safety programs.

Conditions of Employment
Must pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities. Must have a valid driver's license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.

Qualifications

• High School Diploma or equivalent Required
• Associate's Degree in Engineering, Engineering Technology, Construction Management, or related field, or a combination of education and relevant experience may be substituted at a 2:1 ratio (e.g. two years of education equals one year of experience). Preferred
• 3 years of relevant experience in direct support of engineering, construction project management, or environmental functions, including scheduling, managing documentation, and cross-team coordination. Required
• Ability to understand and follow written and verbal communication and instructions. (required proficiency)
• Ability to work independently and collaborate within a team. (required proficiency)
• Ability to create and document SOPs that include daily activities and best practices. (required proficiency)
• Ability to maintain strict confidentiality in all matters. (required proficiency)
• Ability to work within multiple deadlines. (required proficiency)
• Ability to work with diverse groups of people. (required proficiency)
• Ability to effectively communicate in writing, in person, over the phone, and video. (required proficiency)
• Demonstrated strong organizational skills and attention to detail. (required proficiency)
• Demonstrated proficiency with Microsoft Office Suite. (required proficiency)
• Demonstrated strong interpersonal and relationship building skills. (required proficiency)
• Excellent time management skills. (required proficiency)
• Excellent critical thinking and problem-solving skills. (required proficiency)
• Excellent customer service skills. (required proficiency)
• Intermediate experience with SharePoint. (preferred proficiency)

Reasonable Accommodation
Doyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department.

EEO
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500.

Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Frequently (25 lbs.)
• Carrying - Frequently (25 lbs.)
• Pushing - Rarely (25 lbs.)
• Pulling - Rarely (25 lbs.)
• Climbing - Rarely (25 lbs.)
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Working Conditions

• Extreme cold - Rarely
• Extreme heat - Rarely
• Humidity - Rarely
• Wet - Rarely
• Noise - Occasionally
• Hazards - Rarely
• Temperature Change - Rarely
• Atmospheric Conditions - Rarely
• Vibration - Rarely

Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve: the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers.

Preference Statement: Doyon Utilities grants a preference to qualified Doyon, Limited shareholders in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.