Administrative Assistant

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support our daily office and logistics operations. In this role, you will provide administrative and clerical support to our management and operational teams, maintain accurate records, coordinate communications, and help us keep our office operations running efficiently.

We are looking for someone who is professional, proactive, organized, and comfortable working in a fast-paced transportation and logistics environment.

Key Responsibilities

We will rely on you to provide day-to-day administrative and clerical support to our management and office teams.
 Answer phone calls, respond to emails, and communicate professionally with our customers, drivers, vendors, and business partners.
Maintain and organize our company records, documents, files, and correspondence.
Enter, update, and verify information in our databases, spreadsheets, and other systems.
Assist us with scheduling meetings, appointments, driver-related activities, and other administrative tasks.
Prepare reports, spreadsheets, forms, letters, and other business documents.
Support our dispatch, safety, accounting, and management teams with administrative duties as needed.
Track and organize invoices, receipts, paperwork, and other operational documentation.
Assist with onboarding paperwork and maintaining employee and driver records.
Follow up on outstanding documents, requests, and administrative matters.
Help us maintain office supplies and an organized, professional office environment.
Protect confidential company, employee, customer, and business information.
Help ensure our documents and records are complete, accurate, and properly maintained.
Perform other administrative duties and special projects as assigned by management.

Qualifications

High school diploma or equivalent required; additional education or administrative training is a plus.
1–2 years of administrative, office, customer service, transportation, or logistics experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Proficiency with Microsoft Office, including Word, Excel, and Outlook.
Ability to learn our software and company systems quickly.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Professional, dependable, and team-oriented attitude.
Ability to handle confidential information with discretion.

Preferred Skills

Previous experience in trucking, transportation, freight, dispatch, or logistics.
Familiarity with DOT-related documentation or transportation paperwork.
Experience with spreadsheets, electronic filing systems, and data entry.
Strong problem-solving and follow-up skills.
Ability to communicate effectively with our drivers, customers, vendors, and internal teams.

Work Environment

We provide a professional office environment where you will regularly communicate with our management team, drivers, customers, vendors, and other members of our logistics operations. We value organization, teamwork, accountability, and clear communication.