Administrative Skills, Billing, Calendar Management, Catering Services, Data Quality, Database Administration, Internet Security, Logistics, Maintain Compliance, Meeting Minutes, Microsoft Office, Microsoft SharePoint, Operations, Plan Meetings, Power BI, Process Improvement, Record Keeping, Reporting Dashboards, Research Skills, Security Protocols, Spreadsheets, Systems Maintenance, Time Management, Willing to Travel
Job Title: Administrative Assistant
Location: Pomona CA - Remote , (Occasional Travel Required)
Duration: 12+ Months (Possible Extension)
Pay Rate : $22.19/hr. on W2
Education Requirement
- High School Diploma or equivalent qualification.
Day-to-Day Responsibilities / Workload
- Provide comprehensive administrative support, including scheduling meetings, coordinating logistics, arranging catering, preparing agendas, taking minutes, tracking action items, and handling document preparation and distribution..
- Conduct basic research as assigned and prepare documents, spreadsheets, presentations, and internal correspondence.
- Monitor, manage, and replenish office supplies to ensure uninterrupted daily operations, proactively addressing emerging needs.
- Identify administrative or operational gaps, implement solutions, and maintain accurate records for organizational and clerical activities.
- Update and maintain databases and spreadsheets, ensuring high standards of data accuracy and integrity.
- Recommend and implement process improvements to enhance administrative efficiency and productivity.
- Process billings, invoices, and hotel accommodations, maintaining a tracking system to ensure timely and accurate financial processing.
- Manage visitor and attendee check-ins, issue badges, and ensure adherence to security protocols for both onsite and offsite events.
- Provide general administrative support for programs; this role does not function as a direct assistant to management.
- Perform light physical tasks (up to ~10 lbs), including setting up catering and meeting materials.
- Uphold the highest standards of conduct in Producting physical, financial, and cybersecurity assets, including the secure handling of sensitive and confidential information.
Required Skills / Attributes
- Proficiency in Microsoft Office 365 Suite and SharePoint.
- Familiarity with navigating Power BI dashboards to extract and update reporting data.
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Careers Integrated Resources Inc