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Administrative Assistant

JBL Resources

Remote, MI(remote)

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JOB DETAILS
SALARY
$13
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Detail Oriented, Emerging Technology, Expense Management, Expense Reports, High School Diploma, Human Resources, Information Systems/Technology IS/IT Administration, Leadership, Logistics, Maintain Compliance, Microsoft Office, Multitasking, Network Administration/Management, Onboarding, Organizational Skills, Presentation/Verbal Skills, Supply Chain Management, Supply Chain Operations, Systems Maintenance, Technical Leadership, Time Management, Training/Teaching, Travel Planning, Writing Skills
LOCATION
Remote, MI
POSTED
30+ days ago
Administrative Assistant
Location: Remote
About Our Client:
Our client has built a high-trust, people-first culture driven by real employee feedback and a commitment to innovation, collaboration, and performance. Known for fostering an environment where employees feel valued, supported, and empowered to grow, the organization continues to set itself apart as an employer of choice. Working here means joining a team of top technical professionals bringing cutting-edge products to the forefront—offering driven individuals the opportunity to make a meaningful impact every day.
Key Responsibilities:
  • Supporting three global Vice Presidents by providing specialized and advanced administrative support.
  • Enabling executive and employee productivity by assisting with a variety of organizational and communication tasks.
  • Managing confidential and time-sensitive materials to ensure security and efficiency.
  • Facilitating, planning, and delivering key projects, changes, and internal/external team events.
  • Coordinating travel arrangements and managing expenses to streamline logistics.
  • Managing calendars and scheduling appointments based on business priorities, including handling complex time zone differences.
  • Networking with other administrators across IT and business divisions to foster collaboration.
  • Answering, screening, and routing emails and digital messages to ensure timely responses.
  • Attending VP leadership meetings to provide logistical support and updates.
  • Organizing logistics for Functional Reviews, Town Halls, and staff meetings, including preparing agendas and communications.
  • Organizing off-site and virtual meetings and executive events by coordinating logistics and preparing materials.
  • Supporting projects and key initiatives by tracking deliverables and generating communications to keep teams informed.
  • Playing a pivotal role in planning and executing logistics for the annual IT extended leadership event.
  • Managing and maintaining online collaboration sites, including creating templates and monitoring process adherence.
  • Managing onboarding and off-boarding processes for employees, including system updates and hardware coordination.
  • Keeping abreast of the latest IT user technologies and acting as a change agent and trainer for other admins.
  • Participating in local admin steering committees to lead office activities and organize celebrations.
Qualifications:
  • High School Diploma or Equivalent required.
  • Associate or Bachelor's Degree preferred.
  • 3+ years of supporting senior leadership in a similar administrative capacity.
  • Proficiency in Microsoft Office Suite.
  • Experience with expense reporting and invoice processing.
  • Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
  • Strong communication skills, both written and verbal.
  • Knowledge of IT and technology-based services.
  • Experience supporting global teams or in a virtual/remote environment.
  • NO C2C CANDIDATES

Interested Candidates please apply on our website at https://jobs.jblresources.com.
For more information about our services and great opportunities at JBL Resources, please visit our website: https://www.jblresources.com.
JBL Resources is proud to have earned the reputation of being a premier provider of top talent professionals in the fields of engineering, human resources, logistics, operations, and supply chain management. As specialists in both permanent placement and contract services, our mission is to help companies and individuals become all they were created to be.
**JBL is an Equal Opportunity Employer and E-Verify Company
 

About the Company

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JBL Resources

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