ADMINISTRATIVE ASSISTANT 1

ADMINISTRATIVE ASSISTANT 1

Salary

$47,232.00 - $62,556.00 Annually

Location

Spokane County - Airway Heights, WA

Job Type

Full Time - Permanent

Job Number

2026-05098

Department

Dept. of Corrections

Division

Prisons - AHCC

Opening Date

07/08/2026

Closing Date

7/21/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

Administrative Assistant 1 (AA1)

Full Time | Permanent

Location: Airway Heights Corrections Center (AHCC) | Airway Heights, WA

Salary Range: $3,936 - $5,213 Monthly

This position is represented by the Teamsters 117 bargaining unit.

This recruitment may be used to fill multiple positions.

The Washington State Department of Corrections has an exciting opportunity for an organized team player to join the Airway Heights Corrections Center as an Administrative Assistant 1! Airway Heights Corrections Center is a 2000 + bed male facility located approximately 10 miles west of Spokane. The prison consists of a main facility that houses medium and minimum custody incarcerated individuals (I/I). A separate perimeter adjacent to the main facility accommodates a minimum-security unit for I/I with minimum-custody or lower. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction.

The Administrative Assistant 1 position requires a very detail-oriented individual who can jump into a fast-paced environment and contribute to the agency's values of respectful and inclusive interactions, positively in words and actions and supporting people's successes.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A separate detailed resume (should be a separate attachment)
• Three professional references

Duties

As an Administrative Assistant 1 some of your duties may include:

Represent the CPM's goals and interests at a 2,100-bed minimum/medium security correctional facility performing administrative and office management duties in addition to providing direct secretarial assistance. Coordinate and organize office operations for CPM's chain of command, work commitments, status of projects and nature of contacts.

• Keep the CPM informed of significant and important items requiring review and action. Obtain information from staff members, relay assignments, call attention to deadlines.
• Support CPM with knowledge and adherence of administrative and policy matters and assist in short and long-term planning. Prepare background information in preparation for supervisor's professional commitments and establish priorities. Coordinate travel and meeting arrangements for CPM and managers/staff. Screen, prioritize and distribute mail. Work and use independent judgment to plan, organize and complete work in order of priority.
• Assists and helps to coordinate major projects. Attend, take and prepare minutes of meetings as requested. Provide information and report conclusions to CPM and their respective units/departments. Schedule CPM to attend various meetings. Serve as liaison between CPM and other staff members, other departments, agencies, incarcerate families, and the community transmitting and requesting status information.
• Compose and type letters, independently and from rough draft, memos, responses, acknowledgements, notifications, investigations, personnel letters, reports and/or research of highly confidential and sensitive nature, for staff and inmates. Research information as assigned by CPM.
• Relay phone messages using discretion and confidentiality to CPM, staff and inmate families. Establish and maintain a logical, retrievable filing system for CPM's varied departments. Maintain computer files.
• Back-up as needed for other CPM chain, to include mail, scanning, charting, filing, fund raisers, and clerical duties. Ensure CPM related kiosk boxes are reviewed and responded to periodically (to include but not limited to religious and cultural signups

Assist other OA's / Secretary Seniors/Stakeholders as needed.

Attend meeting appointments, TEAMS and other meetings to ensure objectives are met.

Schedule EFVs and Special Visit Requests per DOC 590.100 and 450.300

Other duties as assigned/directed.

Qualifications

Required qualifications:

• High School graduation or equivalent
• Two (2) years of increasingly responsible office experience requiring keyboarding or typing

Knowledge, skills and abilities:

• Proficient computer skills using Microsoft Office software (Outlook, Word, Excel, Teams, SharePoint) or similar software
• Demonstrated ability to maintain confidentiality and professional integrity in work unit or office
• Demonstrated ability to write clearly, factually, concisely and grammatically correct

Demonstrated ability to prioritize and complete tasks in accordance with established timelines, rules, policies and/or procedures.

Preferred/Desired Qualifications:

• Two (2) year or more years of experience communicating verbally and in written correspondence, with incarcerated individuals, co-workers, the public, and/or external agencies
• One (1) or more years independently performing complex secretarial assignments and projects requiring substantive knowledge of a variety of regulations, rules, policies, procedures, processes, materials, or equipment.
• One (1) or more years of experience drafting professional correspondence.

DOC experience preferred.

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation fromwww.wes.organdwww.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitwww.uscis.gov.

Telework Details

These positions are on-site and not eligible for teleworking.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out theDepartment of Retirement Systems web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email josalyn.cork@doc1@wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Do you have a high school diploma or equivalent?

• Yes
• No

02

Are you a current DOC employee?

• Yes
• No

03

Do you have at least two years of increasingly responsible office experience that includes keyboarding or typing?

• Yes
• No

04

Do you have the ability to maintain confidentiality and professional integrity in the workplace?

• Yes
• No

05

Do you have proficient skills in Microsoft Office software?

• Yes
• No

06

Describe your experience multitasking and prioritizing your workload.

07

If hired for this position, will you require employer sponsorship, either now or in the future?]

• Yes
• No

08

• If hired for this position, do you currently possess required documents to allow you to legally work within the United States? (Yes or No) The attached link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents [suggested link to I-9 documents]
• Yes
• No

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov