Administrative Assistant 1, DJC

State of Idaho Opportunity

Idaho Department of Juvenile Corrections

Applications will be accepted through 4:59 PM MST on the posting end date.

Idaho Department of Juvenile Corrections Center in Lewiston, Idaho is now hiring for a full-time Administrative Assistant I (AA1). Are you gifted in Administration AND interested in making a difference in the lives of Idaho's youth while taking advantage of the great State of Idaho employment benefits? If yes, then this is the position for you! The Idaho Department of Juvenile Corrections is seeking an engaging Administrative Assistant I, to join IDJC's team. This position provides office support to internal IDJC Programs on an as-needed basis. The variety of office support provided by this role will require an in-depth knowledge of the assigned program areas, which the agency will provide during on-the-job training.

To learn more about Idaho Department of Juvenile Corrections visit our website: IDJC

Schedule: Monday - Friday from 8-5

Responsibilities:

• Apply knowledge of multiple procedures, policies, and program guidelines to make decisions across a variety of tasks and situations.
• Respond to non-routine inquiries by explaining department services, policies, procedures, and the rationale behind decisions to customers and stakeholders.
• Utilize a variety of computer applications and systems to complete daily work assignments efficiently and accurately.
• Perform administrative and office support functions, including composing correspondence; creating, reviewing, processing, and maintaining documents and records.
• Review documents for accuracy, identify and correct errors or omissions, and process information received from staff, departments, and the public.
• Maintain records and ensure documentation is complete, accurate, and compliant with established procedures.
• Schedule appointments and services, coordinate meetings, and arrange business travel as needed.
• Assist the Education Team across the agency with some IT related administrative duties.

Minimum Qualifications:

• Minimum of 2 years of working knowledge pertaining to rules of effective business English usage, spelling, punctuation, and grammar.

2 years or more of working experience in the following categories:

• using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving.
• reviewing documents for compliance with established procedures
• using a computer to enter and retrieve information.
• answering a business telephone using knowledge of business telephone procedures and etiquette.

MQ Specalialties: 1 year or more of working experience in the following categories:

• operating word processing equipment and software
• using dictation/transcription equipment to transcribe tapes
• using spreadsheet software; using database software
• Microsoft Word; Microsoft Excel, Microsoft Access

Preferred Qualifications:

• Taking Minutes
• Scheduling events

A background investigation is required prior to employment. Benefits: We offer a competitive benefits package that includes the following -

• Excellent medical, dental, and vision insurance- employee only coverage for PPO $70.40/month for medical and vision & $12.08/month for dental
• Participation in one of the Nation's best state retirement system
• Generous vacation and sick leave accrual that begins as soon as you start (accumulate approximately 3 weeks of vacation the first year, and increasing with state longevity)
• Eleven paid holidays in a year
• Eight weeks of Paid Parental Leave
• Multiple saving plans-optional 401k and 457 plans
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance- state provided basic life insurance coverage and affordable supplemental plans
• Public Sector Student Loan Forgiveness (eligibility requirements may apply)
• Employee Assistance Program- confidential support, information, and resources for all of life's challenges
• State and Department Wellness Programs
• Ongoing training opportunities
• Potential flexible work schedule

EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations. CONTACT INFORMATION: Idaho Department of Juvenile Corrections P.O. Box 83720 Boise, ID 83720-0285 EMAIL: idjcjobs@idjc.idaho.gov