Administrative Assistant 1

Johnson Service Group

Wilsonville, AL

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JOB DETAILS

SKILLS

Accounts Payable, Administrative Procedures, Administrative Skills, Calendar Management, Cellular Telephone, Communication Skills, Computer Skills, Copying Machines, Customer Relations, Customer Support/Service, Data Collection, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Expenditure Statement, Expense Reports, Interpersonal Skills, Logistics, Microsoft Office, Multitasking, Order Supplies, People Management, Peoplesoft, Plan Meetings, Presentation/Verbal Skills, Printers, Record Keeping, Reporting Skills, Safety Compliance, Team Player, Time Management Software, Travel Planning, Writing Skills

LOCATION

Wilsonville, AL

POSTED

3 days ago

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an experienced Administrative Assistant with a 2 year degree or professional certification to fill an onsite contract position in Wilsonville, AL.

Responsibilities include general administrative support including, but not limited to the following:

Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
Perform timekeeping and attendance reports accurately
Process employee expense reports for covered and non-covered personnel
File; Order office supplies
Coordinate travel arrangements
Schedule and coordinate logistics for meetings
Gather data, compile information, and prepare reports
Maintain departmental record retention
Support all plant and department Safety initiatives
Maintain company mobile phones including repairs and replacements
Contact for vendor regarding copier/printer repairs
Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
Order flowers for sickness or bereavement for departmental time groups
FMLA contact for departmental time groups
Verify contractor timesheets by using Tableau and verifying backup documentation
Backup for all Admin Assistants in other departments
Provide superior customer service to all internal and external customers

Job Experience & Education

High school diploma or equivalent is required
Two-year degree or vocational school/certification is preferred
0ne to Five years administrative experience require
SHIPS, PeopleSoft, or other people management software experience preferred
Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
Accounts Payable experience is preferred
Experience with timekeeping systems preferred
Experience working with union employees in a plant environment is preferred
Extensive computer experience with proficiency in Microsoft Office applications is required

Knowledge, Skills & Abilities

Positive attitude and ethical behavior
Capacity to properly manage sensitive information and maintain confidentiality
Ability to make administrative/procedural decisions and judgments
Detail oriented and multi-tasking ability
Skilled in organizing resources and establishing prioritie
Ability to create, compose and edit written materials
Ability to interact well with all levels of employees and management
Effective written and verbal communication skills

Behavioral Attributes

Provide excellent customer service.
Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.
Take personal responsibility/ownership for assignments to ensure tasks are fully met.
Be a team player.
Display a commitment to safety and compliance.

This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #650
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About the Company

Johnson Service Group

At JSG, We Understand People

It is our mission to empower people, help our clients reach their goals, and hire motivated individuals.

Since our start in 1984, we’ve worked hard to establish our present position as the most effective cross-industry staffing and consulting solution available.

Headquartered in Chicago, IL with local offices throughout the United States and Canada, JSG proudly serves a diverse range of industries with the right solutions to help clients reach their company goals. Our client-centric approach enables us to create personalized solutions for businesses in need of top-tier talent. Our dedication doesn’t stop at our clients. We strive to connect candidates with opportunities that match their skills and goals. More than just a go-between, we are a dependable bridge, uniting top talent with suitable opportunities, facilitating shared opportunities and growth.

COMPANY SIZE

1,000 to 1,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

1984

WEBSITE

https://www.jsginc.com/

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