Administrative Assistant (10 Month) - Anticipated

Lake Forest School Districts 67 & 115

Lake Forest, IL

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JOB DETAILS

SALARY

$20.34–$22.42 Per Hour

SKILLS

Administrative Skills, Banking Services, Budget Management, Budget Reporting, Budgeting, Communication Skills, Copying Machines, Data Import/Export, Depth Perception, Detail Oriented, Establish Priorities, Event Management, File Management, Financial Management, Financial Reporting, Google Apps, High School Diploma, Insurance, Interpersonal Skills, Intuit Quicken, Lift/Move 30 Pounds, Order Picking/Packing, Order Supplies, Organizational Skills, Physical Demands, Problem Solving Skills, Purchasing/Procurement, Reporting Skills, Spreadsheets, Staff Motivation, Systems Administration/Management, Team Player, Telephone Skills, Time Management, Training/Teaching Curriculum

LOCATION

Lake Forest, IL

POSTED

1 day ago

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
3/10/2026

Location:
Deer Path Middle School

Date Available:
08/03/2026

Closing Date:
04/17/2026
Lake Forest School District 67 is seeking two 10-month, 8 hour/day full-time Administrative Assistants at Deer Path Middle School for the 2026-2027 School Year.

Description: The Administrative Assistant works in partnership with the building Principal to ensure smooth operation of the school. Primary responsibilities include securing/allocating substitute teachers, managing student files and data needs of the staff, ordering curriculum materials and supplies, and managing the budget/associated reporting. The Administrative Assistant must be a strong communicator with working knowledge of Google suite of Docs/Sheets/Slides/Calendar which are used extensively.

Starting Range: $20.34/hour - $22.42/hour

Benefits:

Insurance - medical, dental, vision, life, and disability insurance, and flexible spending plans are available
Leaves - paid sick and personal days provided
Pension - the district and employee contribute to IMRF

Essential Functions:
Communication

Assemble "news" in daily bulletin and share out daily with staff
Correspond with parents as necessary to clarify attendance and dismissal questions
Correspond with APT President and various committee members as needed on school events throughout the year
Correspond with Lake Forest Police Department to secure street parking for school events
Correspond with LF Police and Fire Departments to schedule safety drills throughout the year

Daily Staffing

Monitor Frontline, emailed requests, and school calendar to anticipate sub needs and allocate resources.
Maintain document outlining daily sub placement
Secure subs by reaching out via email, call, or text
Print sub sign-in sheet and assign/keep track of loaned out fobs
Work with principal to ensure staffing holes are filled

File Management

Work with the Business Office to secure registration paperwork for student files including birth certificates and proof of residency
Utilize PowerSchool and Infosnap to print required documents for each student's Cumulative File
Secure student records for newly-enrolled students from previous school. Follow-up with parents and school as necessary
Receive and file report cards, standardized testing reports, and other relevant documents in student files

Office Work - done together with Office Assistant

Create a welcoming environment as students, staff, and parents enter the building
Work extensively in PowerSchool to access/export student data for a variety of purposes
Prepare class rosters, class grids, lunch count sheets, dismissal information for classroom teachers
Input and process attendance in PowerSchool on a daily basis
Answer phone, parent emails, handle in-person exchanges including student drop-offs/pick-ups
Ensure the staff lounge and copy room are stocked with appropriate supplies. Reorder as needed
Maintain copiers and ensure necessary supplies have been ordered. Call for service when needed
Collect information and maintain a spreadsheet of typical dismissal patterns for each student. Make notes and communicate changes on a daily basis.
Work with transportation manager to manage bus riders, including preparation of daily bus lists
Coordinate events (field trips & transportation) and set ups (assemblies, etc.)
Works closely with the custodial and maintenance staff for work orders, etc
Maintain accurate class lists. Copy and distribute information to homerooms as required.
Direct dismissal of students for timely exit of the building
Utilize guest entry system to manage and screen visitors, with attention paid to the safety and security of the building
Assists with safety drills and emergency situations
Coordinate special events (e.g. K-4 Music Shows, 8th Grade Graduation)

Purchasing

Purchase all curricular materials and supplies throughout the school year through a variety of vendors Set up accounts so they are all tax-exempt

Financial Management

Keep track of the overall school budget, assigning expenses to associated categories and working with the Principal when adjustments are necessary. This involves logging spending and timesheets for several staff members throughout the school. Provide budget updates to the Principal periodically
Prepare financial reports every month as initiated by the Business Office. Collect corresponding receipts, assign associated budget codes, and secure appropriate approvals prior to submitting
Prepare banking reports every month as directed by the Director of Fiscal Services. Log all transactions in the school activity account checkbook and Quicken. Generate reports with corresponding back-up for submission to the Business Office and review by auditors
Assist with tracking stipends
Monitor APT budget, manage deposits, and reimburse parents from school activity accounts

Miscellaneous

Execute projects for Principal throughout the year, ranging from document preparation, staff motivation ideas and purchasing
Performs other related duties as assigned by the supervisor

Qualifications:
Education, Experience, and Licensure (required and preferred)

High School Diploma or GED, required
Bachelor's Degree, preferred
3-5 years administrative or clerical experience in a school or district-office setting, preferred

Competencies (Knowledge, Skills, and Abilities)

Ability to interact and communicate (verbally and in writing) effectively with a variety of audiences
Strong interpersonal, collaboration, and organizational skills
Ability to prioritize workflow, problem-solve, adapt to change, and meet deadlines
Proficiency with Microsoft Office Suite/Google Workspace and school-based personnel and financial information systems
Works with speed, attention to detail, confidentiality and consistency
Comfortable and pleasant demeanor in very active environments
Maintain professional appearance
Maintain confidentiality

Physical Demands & Work Environment:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk or hear, and taste or smell. The employee frequently is required to use hands to handle or feel materials. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

In the work environment, the employee is regularly exposed to video display and regularly works in office environmental conditions. The employee occasionally works in the evenings or on weekends. The employee is occasionally exposed to outdoor weather conditions and occasionally works with the use of a personal vehicle. The employee will have contact with the public which requires appropriate demeanor and apparel. The noise level in the work environment is usually moderate.

The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Procedure: Interested candidates must apply online. Click here to access the online application.

To learn more about Lake Forest School District 67, visit our website at www.lakeforestschools.org.

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About the Company

Lake Forest School Districts 67 & 115

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