Administrative Assistant 2, Auxiliary Services (8033)

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Administrative Assistant 2, Auxiliary Services (8033)

Pocatello - Main

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

To perform complex secretarial, office administration, and public relations assignments; perform related work.

The Administrative Assistant 2 for the Auxiliary Services Department provides comprehensive administrative and programmatic support. This position plays a critical role in supporting students and department operations for multiple units including: Event Services, Student Union, Recreation & Wellness, and provide support to the AVP for Auxiliary Services and Campus Operations. The successful candidate will manage complex administrative tasks related to personnel processes, communications, purchasing, financial processes, and scheduling.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Administrative Operations

• Assist the AVP for Auxiliary Services with preparing reports, presentations, and department communication.
• Serve as the primary office contact.
• Manage day-to-day office operations and implement ISU policies and procedures.

Communication

• Handle inquiries (phone, email, in-person) and maintain timely, professional communication with faculty, students, and external stakeholders.
• Maintain department website and communication materials, ensuring alignment with university branding standards.

Financial, Contracts & Personnel

• Coordinate purchases, travel arrangements, budget reconciliation, billing, and hiring documentation. Prepare deposits and financial tracking.

Minimum Qualifications

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception.
• Researching, compiling, and summarizing data for reports.

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services.
• Independently solving problems/performing liaison activities in a work setting.
• Coordinating activities requiring complex arrangements.

Specialty Items - Some positions at ISU may require one or more of the following:

Some knowledge of:

• Financial record keeping.
• Supervisory practices.

Good knowledge of:

• Legal terminology.
• Investigative procedures.

Experience:

• Public Relations.
• Using dictation/transcription equipment & taking minutes.

Additional Information

ISU minimum for this classification is $19.01/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before September 7, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2804

Type: Working 12 months per year

Position: Classified Staff

Department: Scheduling & Events

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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