Administrative Assistant II (contract)
ONSITE - Redmond, WA (4 days onsite required)
$27/hourly
Administrative Assistant II
This role partners closely with internal stakeholders and external vendors to support day‑to‑day business operations, drive efficiency, and ensure compliance with Microsoft policies and processes.
Key Responsibilities
• Support team operations including onboarding, offboarding, headcount tracking, and organizational updates
• Plan and coordinate meetings, events, morale activities, and offsites
• Partner with finance and business management on budget tracking, purchase orders, and accruals as needed
• Manage space, equipment, hardware, and supply requests in coordination with internal teams
• Maintain distribution lists, team sites, documentation, and organizational materials
• Act as a point of contact for vendors and internal partners while following Microsoft engagement guidelines
• Handle sensitive and confidential information with professionalism and discretion
Required Qualifications
• 3+ years of administrative or business support experience in a corporate environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficiency with Microsoft 365 tools (Outlook, Teams, Excel, Word, PowerPoint)
• Experience supporting senior leaders and working with cross‑functional teams
• Ability to work independently, exercise sound judgment, and anticipate needs
Preferred Qualifications
• Has knowledge of internal tools such as Employee Central (SAP SuccessFactors, HRInsights, etc.)
• Experience supporting executives or senior leadership
• Familiarity with corporate travel, expense, and procurement systems
• Experience working in a fast‑paced, matrixed organization
• Prior experience in a technology or large enterprise environment
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
VEVRAA Federal Contractor.
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.