Administrative Assistant 2

9+ month Contract

Onsite (Part-Time)

Description:
Typical Day in the Role
Purpose of the Team: Support a growing organization that is currently building out its team structure.
Key Projects: Provide administrative and onsite support functions, including greeting and escorting visitors from the lobby to office locations

Candidate Requirements
Best vs. Average: The ideal candidate will be reliable, customer-service oriented, comfortable working onsite full-time, and capable of supporting visitor coordination and general administrative needs. This portion is based on the sponsor's discussion and job expectations rather than a stated requirement.

Ability to be onsite 5 days a week for 5+ hours a day

Summary:
Performs a variety of complex administrative functions for all levels of management, including external business partners.
Manages schedule(s), coordinates travel arrangements, and processes business expenses.  
Coordinates meetings and events, department financial operations, personnel operations, and facility operations.  
Manages procurement of goods and services, including computer equipment, office supplies, reference materials, and vendor relationships.  
Provides general office support.  
Serves as the department/group contact.  
Completes special projects as assigned.

Explain a typical day in the role.
Answer emails, set up conf room/exec space, escort customers from lobby to office and back

What is the ideal background of a candidate for this role?
Customer service

Top 3 Must-Have HARD Skills & years of experience for each
2 - 4 years of experience in:
1. Administrative Support Experience
Experience supporting office operations, coordinating schedules, and handling general administrative tasks.

2. Customer Service / Front Desk Support
Experience greeting visitors, providing professional customer service, and managing visitor interactions. The sponsor specifically noted the role will involve escorting visitors from the lobby to office locations.

3. Professional Communication & Organization Skills
Ability to interact professionally with employees and visitors, manage competing priorities, and maintain an organized work environment. This aligns with the onsite administrative nature of the role.

A leading global organization known for its diverse range of products, services, and business solutions supporting individuals, organizations, and enterprises worldwide. It focuses on innovation, productivity, collaboration, customer experience, and delivering solutions that help businesses operate and grow effectively.