Administrative Assistant 2026-01757

Administrative Assistant 2026-01757

Salary

$21.36 - $23.74 Hourly

Location

Lander, WY

Job Type

Permanent Full-time

Job Number

2026-01757

Department

Department Of Health

Division

Life Resource Center

Opening Date

07/09/2026

Closing Date

7/31/2026 12:00 PM Mountain

FLSA

Non-Exempt

Job Classification

BAAS05

• Description
• Benefits
• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

At the Wyoming Life Resource Center (WLRC), we help people with disabilities live full, happy lives. We are looking for a highly organized, friendly professional to join us as an Administrative Assistant.

This isnt just an office job; you are the "glue" that holds our center together. In this vital role, you will provide day-to-day support across all our departments, ensuring our staff have exactly what they need to give our residents the best care possible. You will manage important records, coordinate communications, and keep our offices running smoothly so that our clinical teams can focus on what matters most, our residents. Your attention to detail and your welcoming smile will be the first things people notice when they walk through our doors.

If you are excited to use your skills for a meaningful purpose and join a team that truly makes a difference, apply to be an Administrative Assistant at WLRC!

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance

• Paid vacation, sick leave, FMLA, and holidays

• Retirement - Pension and 457B plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resource Contact: Tammy / 307-335-6784 / tammalee.keysaw1@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Provide essential administrative support to all campus departments, assisting the Executive Assistant to the Facility Administrator as needed.
• Perform all core clerical duties, including efficient data entry, filing, copying, and managing office supplies.
• Handle all mail processes, including preparing outgoing mail, sorting incoming mail, and operating the postage meter.
• Manage a multi-line telephone system, directing calls and taking accurate messages for staff.
• Transcribe and organize recorded meeting minutes for various departments.
• Serve as the primary point of information and assistance for visitors and employees regarding work systems, activities, and procedures.
• Plan, coordinate, and schedule appointments, events, and meetings for multiple staff members and departments.
• Deliver a high level of customer service when interacting with residents, staff, visitors, and the public.
• Effectively and appropriately handle confidential and protected information.
• Act as the primary backup person for the Admissions and Discharge Coordinator. This requires the ability to quickly acquire and perform all processes related to pre-admission, discharge, and follow-up for our Intermediate Care Facility (ICF) and Skilled Nursing Facility (SNF) residents, with a focus on adherence to resident rights and regulations.
• Other duties as assigned.

Qualifications

PREFERENCES:

Preference may be given to applicants with two or more years of administrative support experience. Experience taking and organizing meeting minutes, operation of a multi-line telephone system, and experience with Microsoft Office and Google Suite products is a plus.

KNOWLEDGE:

• Regulatory Awareness: Familiarity with applicable federal, state, and local laws, codes, regulations and policies, technical processes, and procedures related to the department. Specific knowledge of ICF and SNF regulations centered on admissions, discharges, transfers, and resident rights is preferred.
• Exceptional Organization: Proven ability to organize, prioritize, and manage a high-volume workload effectively.
• Technology Proficiency: Demonstrated skills and proficiency with Google Suite and Microsoft products. Experience with audio and video conferencing systems is a plus.
• Ability to appropriately handle confidential and protected information.
• Communication: Strong skills in both oral and written communication to effectively interact with a diverse group of staff, residents and the public.
• Customer Service Excellence: Knowledge of techniques for providing high-level customer service in a professional setting.
• Behavioral Skills: Ability to interact and perform work in the presence of WLRC residents, including those who may display challenging behaviors.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I

OR

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• The employee sits comfortably to perform the work; however, the role involves some walking, standing, bending, and carrying light items.
• Must be able to interact with and perform work in the presence of facility residents, including those who have aggressive and challenging behaviors.

NOTES:

• FLSA: Non-Exempt
• The Wyoming Life Resource Center participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employees Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.
• A background check, including the taking of fingerprints, will be completed through the Wyoming Department of Criminal Investigation, Department of Family Services, and the F.B.I. for every successful applicant.
• Pre-employment drug and alcohol testing will be conducted on safety-sensitive positions. Drug testing will be conducted on any position if reasonable suspicion exists.
• The Wyoming Department of Health offers an excellent benefits package, including medical/dental/vision/life insurance, paid vacation and sick leave, paid holidays, a state retirement plan, a deferred compensation program, and longevity pay.

Supplemental Information

Click here to view the State of Wyoming Total Compensation Calculator.

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage - medical, dental, and vision plans for you and your family
• Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility - for those with qualifying student loans
• Training and professional development - to support your career growth and advancement
• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associates Degree
• Associates Degree and additional coursework
• Bachelors Degree
• Bachelors Degree and additional coursework
• Masters Degree
• Masters Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BAAS05) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience, but willing to learn.
• Less than two (2) years of relevant experience.
• Two (2) to less than four (4) years of relevant experience.
• Four (4) or more years of relevant experience.

04

(AA) Describe your relevant experience below.

05

Do you have two or more years of experience in administrative support?

• Yes
• No

06

Do you have experience taking and organizing meeting minutes?

• Yes
• No

07

Do you have experience operating a multi-line telephone system?

• Yes
• No

08

Please choose your most accurate skill level using Microsoft Office products.

• Beginner
• Intermediate
• Advanced
• None

09

Please choose your most accurate skill level using Google Suite products.

• Beginner
• Intermediate
• Advanced
• None

10

(A) Where did you hear about this opportunity?

• Government Jobs @ www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

11

(A1) If you selected "Current State Employee" please provide the employees first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus.

12

(A1) If you selected Other, please tell us where you heard about this opportunity.

13

(AA) VETERANS PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans preference disclosure.

• Yes
• No
• I am not a veteran

14

(AA) VETERANS PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veterans military service, and wish to claim veterans preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans preference status. By requesting veterans preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veterans Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

15

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No

Required Question

Employer State of Wyoming

Address Human Resource Contact Information located in the

General Description Section

Statewide, Wyoming, 82002

Phone 307-777-7188

Website http://agency.governmentjobs.com/wyoming/default.cfm