Administrative Assistant - $24-27/hr.

Job Duties:

• Serve as the primary point of contact for incoming phone calls and general office inquiries.
• Process customer payments and assist with accounts receivable activities, including payment follow-up and collections.
• Prepare vendor payments and assist with accounts payable functions.
• Maintain accurate physical and electronic filing systems for accounting and administrative records.
• Scan and upload operational documents, including production orders, delivery paperwork, and receiving documentation into the company ERP system.
• Manage incoming and outgoing mail, including sorting and distribution.
• Update internal reports, charts, and tracking documents on a regular basis.
• Monitor and order office supplies to support daily business needs.
• Coordinate travel accommodations and hotel reservations for visitors and guests.
• Assist with meeting logistics, including catering arrangements for client visits, company events, and internal meetings.
• Support annual pricing updates and related administrative projects in coordination with sales leadership.
• Provide administrative assistance to management and collaborate with team members across departments.
• Follow company safety policies and contribute to a safe work environment.
• Perform additional administrative and accounting duties as assigned.

Qualifications

• Associate degree in Business Administration, Accounting, or a related field preferred; equivalent professional experience will also be considered.
• 2+ years of administrative, accounting, customer service, or office support experience.
• Previous experience with accounts receivable, collections, or payment processing is highly preferred.
• Strong proficiency in Microsoft Office, particularly Excel and Word.
• Experience working within an ERP system such as SAP is a plus.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and communicate effectively with customers, vendors, and internal teams.

Additional Information:

• Pay: $24-27/hr.
• Schedule: Mon - Fri, 8:00am - 5:00pm (1-hour lunch break)
• Location: Shakopee, MN
• Type: Contract-to-hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.