Administrative Assistant - $25-26/hr.

Our client is seeking a highly organized and detail-oriented Administrative Assistant to support front desk, basic accounting, and executive leadership functions. This individual will play a key role in keeping projects, office operations, and communications running smoothly while supporting a fast-paced environment.

Job Title: Administrative Assistant

• Manage incoming calls and greet clients, vendors, and visitors.
• Support subcontractor onboarding, contracts, change orders, and insurance documentation.
• Assist with project closeout activities and administrative project support.
• Prepare and process customer draw requests and related documentation.
• Maintain job costing budgets and assist with accounting-related tasks.
• Support the President and leadership team with daily administrative needs.
• Track sales leads and assist with website updates as needed.
• Order office supplies and help manage day-to-day office operations (cleaning the office common areas, managing the appearance of the front desk area, etc.)
• Work closely with Accounting, Production, and Sales teams to ensure efficient workflow and communication.

Qualifications:

• 3+ years of administrative experience.
• Strong Microsoft Office skills, including Excel.
• Excellent communication, organizational, and time management abilities.
• Strong attention to detail and accuracy.
• Comfortable working with numbers and supporting accounting processes.
• Ability to work independently and as part of a team.
• Professional, trustworthy, and highly dependable.

Additional Information:

• Pay range: $25-26/hr.
• Schedule: Mon - Fri,8:00 am - 4:30 pm
• Location: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.