Administrative Assistant 3

State of Louisiana

Baton Rouge, LA

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JOB DETAILS

SALARY

$2,387–$4,089

SKILLS

Administrative Skills, Aerospace and Defense, Analysis Skills, Communication Skills, Federal Aviation Administration (FAA), File Maintenance, Follow Through, Information Technology & Information Systems, Insurance, Meeting Minutes, Military, Problem Solving Skills, Procedure Development, Regulations, Reporting Skills, Request for Information (RFI), State Government, Time Management, Training/Teaching, Writing Skills

LOCATION

Baton Rouge, LA

POSTED

Today

Salary : $2,387.00 - $4,089.00 Monthly
Location : Shreveport, LA
Job Type: Classified
Job Number: 220665
Department: Southern University-Shreveport
Opening Date: 05/01/2026

About this Job
Southern University at Shreveport (SUSLA) is one of five campuses within the Historically Black Southern University System. The University serves approximately 3,180 undergraduate students and employs 413 full- and part-time staff, including 175 faculty members. SUSLA offers 33 undergraduate degree programs and awards about 350 degrees annually.

The main campus, located on Martin Luther King, Jr. Drive, spans more than 100 acres with 11 buildings. Additional instructional sites include the Downtown Metro Center for allied health programs and the Aerospace Technology Center at the Shreveport Downtown Airport, which houses FAA-approved aerospace technology and maintenance programs.
The Southern Univeristy Police Deparment is currently accepting applications for the position of Administrative Assistant 3. This role provides advanced administrative and secretarial support to a professional, supervisor, or manager. Responsibilities may also include highly skilled keyboarding, transcription, and document preparation. Employees perform duties with a high level of independence and exercise sound judgment when handling non-routine situations.

An ideal candidate should possess the following competencies:

Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
Thinking Critically:Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.
Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
Demonstrating Initiative: Takes ownership, solves problems, and follows through.
Displaying Professionalism: Follows policies, meets expectations, and communicates clearly and respectfully across situations.
Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
Managing Time: Plans and completes work on time using tools and strategies to stay focused and on track.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information
Job Duties:

Responds to requests for information and intereprets departmental rules and regulations.
Composes and tupes correspondence for supervisory signature.
Compiles reports using information from various documents and electronic files.
Organizes and maintains confidential files and reference materials.
Prepares meeting materials including agenda, handouts, and binders.
Assists with administrative tasks such as payroll, prerparation, travel reports, and supply orders.
Types correspondence, reports, and record from drafts or dictation.
Attends meetings and records or transcribes minutes.
Proofreads documents for accuracy in spelling, grammar, and format.
Maintains electronic filing systens and retrieves data to create reports and documents.

Position-Specific Details:
Appointment Type: Probational
Work Location: Southern University at Shreveport in Shreveport, LA
Work Schedule: Work hours are8AM-5PM
How To Apply:
No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
Contact Information:
For further information about this vacancy, contact:

La Toya Wilson

Southern University at Shreveport/Human Resource Department

3050 Martin Luther King Jr Dr
Shreveport, La 71107
318-670-9246
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (),
Louisiana School Employees Retirement System (), among others

01

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.

02

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.

04

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust whengiven feedback?

I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.

06

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question

About the Company

State of Louisiana

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