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Administrative Assistant 3

integrated resources

Beaverton, OR

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Catering Services, Computer Skills, Conference Management, Customer Support/Service, Expense Reports, File Maintenance, Graphical Presentations, Legal, Order Supplies, Plan Meetings, Policy Development, Procedure Development, Purchase Orders, Reporting Skills, Secondary School, Travel Planning, Travel Policy
LOCATION
Beaverton, OR
POSTED
7 days ago
Job Title: Administrative Assistant 3
Job Location: Beaverton, OR
Job Duration: 15-16 Months (possibility of extension)

Job Summary:
  • The nature of the work is focused on providing services which help ensure asafe, healthy, and effective or efficient work environment or providing personal amenities to employees.
Duties and Responsibilities:
  • Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
  • Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
  • Gathers, compiles and reports on information relevant to supervisor's assignment.
  • Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
Reception:
  • Responds tactfully and promptly to inquiries and problems within Product of established authority.
  • Handles confidential information.
  • May serve as the central contact for general department information.
Logistics:
  • Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
  • Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
  • Utilizes client's on-line reservation system to ensure that client travel policy is followed in order to provide cost-effective and convenient travel arrangements.
  • Works with travel agents, airlines, and others regarding planning and customer service issues.
Presentations:
  • Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
  • Interprets needs, determines and produces effective presentation layout, and organizes final documents.
  • Prepares special reports requiring the selection of relevant information from a variety of sources.
Education:
  • Typically requires a Bachelors Degree and minimum of 5 years directly relevant work experience.
  • Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.

About the Company

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integrated resources

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