Administrative Skills, Calendar Management, Catering Services, Computer Skills, Conference Management, Customer Support/Service, Expense Reports, File Maintenance, Graphical Presentations, Legal, Order Supplies, Plan Meetings, Policy Development, Procedure Development, Purchase Orders, Reporting Skills, Secondary School, Travel Planning, Travel Policy
Job Location: Beaverton, OR
Job Duration: 15-16 Months (possibility of extension)
Job Summary:- The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.
Duties and Responsibilities:- Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
- Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
- Gathers, compiles and reports on information relevant to supervisor's assignment.
- Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
Reception:- Responds tactfully and promptly to inquiries and problems within Product of established authority.
- Handles confidential information.
- May serve as the central contact for general department information.
Logistics:- Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
- Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
- Utilizes client's on-line reservation system to ensure that client travel policy is followed in order to provide cost-effective and convenient travel arrangements.
- Works with travel agents, airlines, and others regarding planning and customer service issues.
Presentations:- Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
- Interprets needs, determines and produces effective presentation layout, and organizes final documents.
- Prepares special reports requiring the selection of relevant information from a variety of sources.
Education:- Typically requires a Bachelors Degree and minimum of 5 years directly relevant work experience.
- Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.
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