Job Description - Administrative Assistant 3 (26141760)
Position Title:
Administrative Assistant 3 - (26141760)
ADMINISTRATIVE ASSISTANT 3
MONTANA STATE PRISON
DEER LODGE, MT.
The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!
Montana State Prison (MSP) houses more than 1,600 inmates, the majority of whom will return to their communities upon release. By contributing to their care and rehabilitation, you can make a meaningful impact that leads to lower recidivism rates and improved long-term outcomes. We invite dedicated professionals to become part of a team committed to making a difference-both within the facility and in communities across Montana.
MSP offers a wide range of programs and services, including a 24-hour medical facility, educational pathways from high school diplomas to university degrees, and diverse work programs that support skill development and reintegration. With more than $700 million in infrastructure projects underway across MSP and other Department of Corrections facilities, we are entering a new era of modern correctional practices and technology. If you''re seeking a fulfilling and impactful career, we encourage you to apply and grow with us.
The Administrative Assistant 3 is the operational heartbeat of the Montana State Prison Infirmary. As the primary support to the Health Services Managers/Director of Nursing, you'll keep the division running smoothly by coordinating critical workflows, managing complex clinical and administrative processes, and serving as a key liaison across medical, security, and external partners. You'll handle high‑impact tasks ranging from internal/external scheduling, coordination of medical on-site virtual visits and specialty services, medical records, staff onboarding, student rotations, and scheduling for the entire Health Services Bureau. Your work ensures providers, nurses, patients, and leadership have what they need-accurately, efficiently, and on time.
Internal/external scheduling, coordination of medical on-site virtual visits and specialty services to medical records
Manage onboarding, backgrounds, training documentation, and PREA reviews for students, contractors and visitors.
Serve as liaison for Iron Mountain medical records and support legal/investigative requests.
Perform key administrative functions including meeting notes, record‑keeping, shredding, coordination, tool counts, optical scheduling, and IT support coordination.
Actively participates in CQI committee.
Provide backup medical records functions and maintain required logs, correspondence, and statistical reporting.
QUALIFICATIONS
The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:
Associate's degree in Office Administration, Public Administration, Human Resources or Business Administration.
3 years of job-related experience
Alternative combinations of education and experience will be considered on a case-by-case basis.
BENEFITS
Your service is rewarded with competitive compensation and generous State of Montana Benefits.
State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.
APPLICATION INSTRUCTIONS
Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.
To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.
Successful applicants will be subject to:
Criminal history check
Child/patient/offender abuse registries
Reference checks
The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.
NOTICES
Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.
Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $
25.98 - 25.98 Hourly
Telework Eligibility: Not Telework Eligible Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings
: 1 Employee Status: Regular Schedule: Full-Time
Job Type
: Standard
Shift
: Day Job
Travel
: Yes, 5 % of the Time
Primary Location
: Deer Lodge
Agency: Department of Corrections Union: Montana Federation of Public Employees
Posting Date
: Jul 8, 2026, 6:28:17 PM
Closing Date (based on your computer''s timezone)
: Jul 16, 2026, 11:29:00 AM
Required Application Materials: Cover Letter, Resume
Contact Name: Paula Plattner | Contact Email: paula.plattner@mt.gov | Contact Phone: 406-415-6203 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency''s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.