Administrative Assistant 3

Our services impact EVERY Montanan!

MISSION STATEMENT

To be the nation's most citizen oriented, efficiently administered, state tax agency.

The Montana Department of Revenue administers approximately 40 state taxes, property appraisals, alcohol beverage laws, cannabis laws, and unclaimed property for the state of Montana. The Property Assessment Division manages Montana's property assessment and valuation of all taxable property for property tax purposes. PAD is comprised of the Geographic Information System Unit, Program Support Unit, Computer Assisted Mass Appraisal Unit, Industrial Unit, Division Administration team, and approximately 30 local field offices in various counties in Montana.

What We Can Offer You

The State of Montana's comprehensive benefits package includes:

• Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits.

• Free health care for employees and eligible family member at Montana Health Centers.

• Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources.

• Retirement plans- The State currently contributes 9.17%, vested after 5 years of continuous employment.

• Paid vacation- starting at 15 days a year.

• Sick leave- 12 days a year.

• 11 holidays, including a floating holiday, which can be used any time.

• Flexible hours.

• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.

Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue.

DUTIES

Job Overview:

This position resides in the Property Assessment Division of Department of Revenue. The Administrative Support Specialist provides key administrative and office coordination support to the Property Tax Assessment Division (PAD). This includes managing records, generating reports, and offering specialized support services as directed. The position supports division management and staff while ensuring smooth office operations. The role reports directly to the PAD Division Management Officer and does not involve supervising other employees.

Knowledge of:

Office management

• Business communications

• Records management

• Customer service standards

• Quality assurance methods

• Contract solicitation and monitoring

• Structures, functions, and protocols associated with formal boards and committees

Skills in:

• Research and analysis

• Accuracy and attention to detail

• Conflict resolution & customer service

• Microsoft programs and other database applications

• Written, verbal, and interpersonal communication

You would be a great fit for this position if you:

• Demonstrate self-motivation

• Follow instructions

• Provide timely, customer service

• Handle multiple priorities under deadlines

Working Conditions

• Work hours may exceed 40 hours from time to time, including weekends.

• Office environment.

• Lifting is infrequent, less than 15 pounds.

• Some travel may be required, must have a valid driver's license.

To be considered for any DOR position, applicants must complete and submit their application online and upload any required documents. DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

• This is an incomplete list of job duties. For a complete job description please contact Human Resources. (dorhr@mt.gov or 406-444-9858)

(All computer systems and tax guidelines will be trained on the job.)

REQUIRED APPLICATION MATERIALS

Please submit the following application material:

• Resume

• Complete state application

Submissions incomplete or missing relevant materials will not be reviewed or considered.

Special Requirements

Eligibility for employment will be subject to the following:

• Criminal Background Check. Circumstances involving convictions will be reviewed.

• Tax status must be current. Circumstances involving tax status issues will be reviewed.

REMOTE/TELEWORK: This position is not eligible for teleworking at this time.

Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

Eligibility to Work: In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver's license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor.

Successful applicants are required to successfully pass DOR tax and background check(s).

EDUCATION AND EXPERIENCE

The minimum level needed on the first day of work is

• One year of college or vocational training in business administration, office management, or related program, and

• Two years of job-related work experience in office management and/or administrative support services with one year of experience working with standard office software applications (word processing, spreadsheets, database, presentation, etc.)

• Other combinations of education and experience will be evaluated on an individual basis.